Job description

An Exciting opportunity for the right candidate.
Cairnhill Nursing is part of Trinity Care Group a well-respected, multi-award-winning Nursing Home Group, part of the international DomusVi Group.
We aim to provide the highest quality of care and services to all Residents, above and beyond their expectations and those of their relatives.
This is provided in a homely and friendly environmentwhere Residents’ privacy and dignity is respected, and their individuality maintained.
We provide private residential, convalescent, and rehabilitative care in our purpose-built Nursing Homes. We have centres in Dublin, Meath, Louth, Kildare, Kilkenny, Cavan and Wicklow

An Administrator will work with management team to ensure an effective administrative service is provided to the Home

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SKILLS, KNOWLEDGE & QUALIFICATIONS.*

• Good Planning and organisational skills
• Well-developed interpersonal and communication skills.
• Professional appearance and manner.
• Computer literacy, specifically MS word for windows.
• Minimum 3 years relevant experience.
• Experience with using databases.
• Capacity to deal with ambiguity.
• Time management skills.
• Strong financial aptitude.
• High quality customer service skills.
• Ability to multitask and work well within a team environment adaptability,
• Take on new responsibilities as required.
• Perform the receptionist duties from time to time.

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KEY RESPONSIBILITIES (Financial)

• Run fortnightly payroll (temporarily)
• Credit Purchase Invoice processing
• Client Accounts – sales invoicing
• HSE – sales invoicing.
• Petty Cash management – activities co-ordinators.
• Assist with monthly management accounts.
• Monitoring of budgets.
• Banking and provide up-to-date records to the finance department.
• Liaise with funders/families re billing/queries/issues.
• Ensure relevant rebates/refunds are received on a timely basis.
• Lodge cheques
• Prepare contracts of care for new residents
• Prepare timesheets for payroll.
• Set up of Supplier accounts
• Processing weekly and monthly payment runs
• Uploading supplier invoices
• Reconciling supplier statements/ HSE / client accounts
• Dealing with supplier queries
• Preparation of bank reconciliations
• Other Ad hoc duties to be performed as and when required
• Set up Resident accounts
• Deal with HSE / Fair deal updates / changes
• This is not an exhaustive list

(Secondary Duties) Resident/Staff

• Setting staff up on timepoint/ EpiCare
• Create and upkeep staff files.
• Correspondence recruitment/counselling/disciplinary
• Correspondence as requested by DON/ADON/CNM/
• Issue job descriptions and other paperwork for staff files
• Monitor visa/work permit.
• Prepare timesheets for payroll.
• Archiving management.
• HR duties as agreed with HR Department.
• Ensuring the Home brochure has up to date information. (website)
• To assist and set up work experience staff
• Preparing and facilitate the MDT management meetings
• Issuing/trending/typing up reports re: resident and relative satisfaction surveys and collating the annual quality and safety report.
• Liaise with our IT company and Timepoint

This is not an exhaustive list

Job Types: Full-time, Permanent

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