Job description
Massa Multimedia Architecture, PC. (MMA), is seeking an organized, detail oriented professional with impeccable communication and time management skills, for an administrative assistant position in our Monmouth County, New Jersey office.
The candidate will have the ability to effectively carry out administrative duties to support the team, including taking clear and concise minutes, completing a variety of administrative projects, data management, and expediting work results.
This integral office position requires the candidate to be a collaborative team player, possessing the independence to work autonomously, and the ability work on site daily.
We are looking for a candidate that possess the qualities below:
- Strong organizational skills and attention to detail
- Excellent oral and written communication
- Independent, self-starter with an ability to collaborate in a team setting
- Solid time manager, able to multi-task and create process efficiencies
- Ability to work effectively under pressure and adhere to deadlines
- Positive attitude and flexible demeanor
- Elevated work ethic and productivity
- Excellent critical thinking skills and resourcefulness
- Forward thinker with fresh ideas
Responsibilities:
- Administrative support and general office duties such as answering phones, greeting visitors, printing, copying, ordering supplies, scanning, data entry and filing
- Schedule and attend meetings, take minutes and disseminate to team for action and follow up
- Prepare, process, update and compile documents, record, communications and reports
- Coordinate process flow for architects and other key team members including organizing, distributing, duplicating and delivering necessary documents and graphics
- Contributes to team effort by accomplishing assigned tasks, contributing to team goals and desired results to meet deadlines
- Perform other duties and provide back-up support as needed
Requirements:
- Bachelor’s Degree
- Prior experience and success supporting a team in a diverse, professional and high-paced environment.
- Strong knowledge of PC, Microsoft Office, Outlook, and Excel
- Experience working in an architecture firm, manufacturing, or construction office setting
- Ability to read and understand plans is a plus
- Experience with large format printing and copying beneficial
- Document existing conditions through photos, field measurements, and notes in order to produce an existing conditions model in Revit.
- Prepare reports and basis of design exhibits based on documentation of existing conditions.
- Follow client guidelines for preparation of documents and reports in order to provide the client a consistent deliverable.
- Prepare code summaries based on jurisdictional requirements of project location.
- Using the existing conditions Revit model as a base, implement client initiatives and renovation scope of work into construction documents. Candidate should be able to produce a set of construction documents with limited oversight.
- Coordinate with project team including civil, structural, MEP, fire protection, and refrigeration engineers to ensure quality of construction documents.
- Research and review requirements of various jurisdictions to ensure deliverables meet jurisdictional requirements in order to obtain a building permit.
- Construction administration, including responding to RFIs, reviewing submittals, coordination with General Contractor and Owner, etc.
- Applicants must be authorized to work in the U.S.
- Proficiency in Revit, AutoCAD, and Microsoft Office (Excel, Word, Outlook) is a must. Knowledge of Autodesk ReCap, 3DMax, Photoshop, Illustrator, and Sketchup is preferred.
- Architectural Bachelor’s degree preferred with 5+ years of experience OR Equivalent combination of academic and professional experience. Licensed or registered Architect and LEED professional is a plus.
- Knowledge of building codes, building renovations, permitting processes & construction document production is strongly preferred.
- Strong written and oral communication skills
- Demonstrated ability to effectively manage workloads to meet deadlines
Please email your resume, portfolio and salary requirements to jobs@mma-architects.com
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