Job description
A full-time, permanent vacancy has arisen for the role of Assistant Company Secretary. The successful candidate will schedule, manage and service meetings of the Boards of Directors and Board Committees including the drafting of agendas and the preparation and dispatch of papers, provide guidance and support to the Boards of Directors, Group Leadership Team, senior management and other internal stakeholders on corporate governance, statutory and regulatory requirements and complete ad-hoc company secretarial duties as required.
Key responsibilities will include but are not limited to:
The successful candidate must have:
VHI is an equal opportunities employer.
Key responsibilities will include but are not limited to:
- Work with the various Board and Committee Chairs to agree meeting agendas and annual programmes of work, all in line with the relevant terms of reference.
- Service other meetings as required, including, but not limited to, the Group Leadership Team, executive committees and the Department of Health.
- Accurately minute meetings and manage follow up actions and matters arising at meetings.
- Provide support and assistance to the Company Secretary and other members of the Company Secretarial and Legal teams as required on all governance related activities, including, but not limited to, corporate governance compliance activities under the Central Bank’s Corporate Governance Requirements and the Code of Practice for Corporate Governance of State Bodies.
- Provide guidance and support to the Boards of Directors, Group Leadership Team, senior management and other internal stakeholders on corporate governance, statutory and regulatory requirements, including those pertaining to Vhi’s regulated insurance business, and best practice governance standards.
- Manage and maintain the Diligent Boards portal including the creation and updating of papers and resources on Diligent.
- Draft resolutions for Extraordinary General Meetings as required.
- Respond to all ad hoc queries from the business and Board members and provide administrative support to Board members as required.
- Develop and manage the annual board training plan including the development of induction programmes for and the on-boarding of new board members.
- Ensure statutory compliance, the maintenance of statutory records and ensure statutory returns are completed within required timescales
- Manage the provision of information to the external auditors as part of the year-end audit.
- Draft, review and update relevant sections of the Annual Report and SFCR and other year-end documents as appropriate.
- Oversee the company secretarial policies and procedures, governance frameworks and related documents and implement revisions/new processes as required; seek continuous improvement in work processes
- Monitor changes in relevant legislation and the regulatory environment advising internal stakeholders and taking appropriate action including, for example, working as part of cross-functional teams on the implementation of new regulations and legislation.
The successful candidate must have:
- Minimum Bachelor of Law (LL.B) or ICSA/Corporate Governance qualification.
- Minimum 3 years’ experience in a similar role ideally within the financial services sector
- A qualification in compliance is desirable but not necessary.
- Strong interpersonal skills and a proven ability to collaborate and successfully influence internal and external stakeholders.
- Excellent written skills and proven experience in report writing and presenting information concisely.
- Strong commercial acumen.
- Proven ability to multi-task and work towards strict deadlines.
- Strong analytical skills with excellent attention to detail.
- Flexible with a proven ability to work on own initiative, whilst remaining an adaptable team player.
- Experience of using Diligent software or another board portal is desirable.
- Demonstrate alignment with Vhi’s Values.
VHI is an equal opportunities employer.
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