Job description

Key Responsibilities

– Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations

– To be responsible for all external contractors in the building on a daily basis, Cleaning, Maintenance, Catering, Plant Maintenance and Repair Contractors.

– Carry out building & meeting room checks on a daily basis, ensuring any issues are dealt with in a prompt and efficient manner.

– The ordering and upkeep of the supply and material that is used by the entire building. Includes placing weekly order also first point of call for all printer enquires and ordering the consumables.

– Assisting the Facilities department with office moves and other general projects.

– Organization of meetings: venue and welfare arrangements.

– Organize and maintain records for invoices, expenses and financial records.

– Act as point of contact for company departments and contractors ensuring lines of communication are maintained and regularly monitored – such as email, mail, telephone and helpdesk.

– Ensure attending contractors onsite have authority to work and have provided the correct health and safety documentation to commence work. Record contractor activities onsite.

– Support and assist the Facilities Manager and the team with administration requirements.

– Manage contractors, contracts and suppliers as directed to ensure service delivery.

– Attend training and course as directed by the Facilities Manager.

– Assist with maintaining the property to an acceptable condition utilizing the approved external M&E, cleaning, grounds & waste services and security contractors respectively ensuring that the site is fully operational at all times.

– Assist with the local management of Environmental matters to ensure targets are met such as recycling targets and any issues are resolved. Record all recycling data and file transfer notes appropriately.

– Carry out the building fire drills and ensure a maintained fire marshal system, organize Fire safety training with staff in line with legislation, organize First Aid training with staff in line with legislation.

– To ensure that Procedures are adhered to in relation to all purchase requisitions and invoices within Facilities.

– Ensure signage on site appropriate and current at all times.

– Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety

– Help with Event setups.

– To answer all department emails in a timely manner and ensuring the inbox is managed correctly

Knowledge, Experience and Qualifications

– Experience working within a Facilities environment

– Good IT skills including Microsoft Office (especially Excel & Power Point)

– Good understanding of M&E

– Strong track record of managing external relationships

– Demonstrable understanding of purchasing, invoicing & procurement processes

Skills and personal attributes

– Excellent written and spoken communication abilities

– A smart and professional appearance with a polite, courteous and professional manner

– Excellent interpersonal skills

– The ability to work under pressure.

– The drive to work pro-actively independently and as part of a team

– Communication style that allows positive and open dialogue with clients and employees

– Working style that encourages team-work both within the role and across business functions

– Collaborative working spirit that enhances and builds effective working relationships both internally and externally.

– The ability to multi-task effectively and prioritize workload

– Well organized with excellent attention to detail/accuracy/prioritization

– A good understanding of the distribution business would be an advantage

– A ‘can do’ attitude using own initiative, innovative and self-motivated

– Accurate, diligent, self-motivated, focused and reliable.

– The ability to work un-supervised

– An appreciation of clear and exact communication of detail

– An ability to anticipate expectations and resolve issues

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Experience level:

• 5 years

Schedule:

• 8 hour shift
• Monday to Friday
• Weekend availability

Work setting:

• In-person

Ability to commute/relocate:

• Tamarac, FL: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Maintenance: 5 years (Required)

License/Certification:

• Driver's License (Required)

Work Location: In person

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