Job description

Assistant General Manager

Job Description

We are currently seeking an Assistant General Manager to join our Office Property Management team.

Responsibilities:

• Work alongside the General Manager and Property Manager to assist in managing the commercial office asset. Multi-tasking and flexibility are essential skills needed in this role.
• Creating strategic and collaborative solutions
• You are an individual who sees the big picture, acts decisively, and focuses on creating an energized and collaborative environment. As an Assistant General Manager, you will contribute to the establishment and refinement of work quality, cultural initiatives and best practices to drive results as a team. You will also contribute to developing successful, diverse teams through inclusive and thoughtful means of communication. Success will be measured by your ability to develop winning strategies for project execution.
• Embracing the human side of business
• You are people focused, seeking out and understanding the needs, perspectives and motivations of clients and team members alike. Your ability to manage client and vendor relationships will allow for seamless conflict resolution, account maintenance, and overall development of client relationships
• This position will be in a Life Science building in Lincoln Park

Specific Job Functions:

• Administrative/Reporting/HR:Oversee completion of monthly, quarterly and annual owner’s reports.

Notify tenant of special projects (i.e. building shutdown), emergencies, or other requests.
Assist in completing the Operations Audit.
Conduct staff meetings and participate in Security and Janitorial meetings.
Oversee Administrative Assistant positions.
Develop performance objectives and perform mid-year and year-end performance reviews for all.
Maintain all personnel folders.
Approve all timesheets, distribute checks, and file payroll registers.
Oversee hiring process.

• Financial & Accounting:Oversee completion of annual budget, income and expense, and capital improvement plan.

Complete monthly accruals, work with accountant on monthly/quarterly reporting requirements.
Oversee achieving annual budgeted revenue, operating and capital expenses.
Notify tenants of available TI and expiration of TI allowances.
Ensure timely and accurate reporting (monthly, quarterly)
Assist in completing financial audits.
Assist in completing financial audits.

• Tenant Relations:Distribute annual tenant survey and perform follow-up as necessary.

Build and maintain tenant relations with key contacts.
Assist in managing tenant option rights and information.

• Operations / Security Life Safety:Oversee and work with Security Director in security oversight of the building.

Coordinate fire drills and communicate to tenants regarding life safety issues.
Manage building operations contracts and vendors to maintain Class-A operations.

• Contracts/Agreements:Prepare and review contracts.

Ensure all legal agreements have been fully executed by tenant and ownership.
Oversee Real Estate Tax protest process.

Job Qualifications, Education and Experience:

• Minimum of three (3) years of commercial real estate or property management experience

Bachelor’s degree from an accredited institution preferred, preferably in Business Administration, Accounting, Finance, Operations, or equivalentExperience preparing budgets, CAM reconciliations, and other types of related financial reports is required
Experience using a property management accounting platform, such as Yardi, Kardin or MRI is required
Ability to effectively present information and respond to questions from senior level management, clients, tenants, vendors, peers, and the public.
A relationship builder
Both verbal and written communication skills are vital, and of course you’ll be good at establishing relationships with all levels of the organization & external clients.
Tech minded
The real estate industry is consistently changing with technology. You’ll need to make technology work to your advantage. You must demonstrate proficiency in the use and application of technology tools and continually seek opportunities to develop your skillset.
An achiever
You’ll have a proven track record of results as we’ll expect you to act decisively, think big, and manage your time to meet deadlines in a fast-paced, high-volume environment. Most importantly, you’ll want to contribute to a diverse, supportive, and talented team

#INDCORP1

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Benefits:

• 401(k) matching
• Paid time off

Experience level:

• 2 years

Shift:

• 8 hour shift

Weekly day range:

• Monday to Friday

Work Location: In person

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