This position provides a host of responsibilities including data entry through client job costing analysis. Essential duties and responsibilities include gathering all data and supporting documents required to issue client invoices, reviewing and processing vendor invoices for accuracy and legitimacy, obtaining appropriate approval to pay vendor invoices, and coding vendor invoices for job cost accounting.

POSITION DUTIES & RESPONSIBILITIES

• Prepare client billing invoices as needed and forward them to clients
• Prepare supporting documents (i.e., Excel spreadsheet to support client requests) as needed
• Review media, production, and other incoming vendor invoices and work with appropriate department team members to recognize variances, reconcile invoices, and process accurate payments
• Accurate entry of vendor invoices to appropriately job cost
• Ability to work on multiple clients simultaneously
• File vendor invoices, client invoices and other documentation in Rubex (aka eFile)
• Provide backup to clients and employee set up in WebVantage
• Complete work in a timely, reliable, and confidential manner
• Provide excellent customer service to both external and internal customers
• Work in a collaborative team environment that assists each other while performing duties with minimal supervision
• Pay close attention to detail, accuracy and completeness of work performed
• Communicate effectively, including articulating issues and problem solving with others.
• Able to adapt and work in a fast-paced & ever-evolving work environment

POSITION QUALIFICATIONS

• Minimum of a 2-year accounting degree or prior job costing, vendor invoice processing and client billing experience preferred
• Microsoft Office Product Certification (Excel, Outlook, Teams, Word, Acrobat) preferred
• Working knowledge of WebVantage and Rubex (aka eFile) preferred
• Prior experience in an advertising agency

POSITION PHYSICAL COMPETENCIES

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions
• While performing the duties of this job, the employee is regularly required to sit; use hands to find, handle or feel; and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus
• General office environment. The noise level in the work environment is usually moderate. This position will be expected to work primarily from the Milwaukee office, with the ability to work remotely if needed

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.