Purpose Statement
The job of the Elementary School Bookkeeper was established for the purpose/s of providing support to department activities with

specific responsibility for an array of fiscal services for student body and school site activities/athletics; conveying and updating

fiscal information; and ensuring that fiscal practices are followed and disbursement of funds are within proper and legal

guidelines.

This job reports to the School Site Principal

Essential Functions

• Compiles financial information related to school site (e.g. accounts payable/receivables, collecting, verifying, depositing

all moneys collected, write receipts, prepares documentation for payroll department on certificated, classified staffs and

substitutes etc.).

• Maintains financial records related to student activities and/or events (e.g. yearbooks, fundraisers, student projects, etc.) for

the purpose of ensuring completeness and availability of records and compliance with district policy and state and other

guidelines.

• Monitors financial procedures with individuals responsible for school site financial operations (e.g. student activities,

fundraisers, bookstore, etc.) for the purpose of providing services within established guidelines.

• Responsible for verifying payroll / time entry for all employees and substitutes to ensure reporting accuracy. Communicates and

resolves payroll / time entry discrepancies with payroll department and/or employees as needed.

• Collects / Approves field trip finance forms and documents for the purpose of ensuring the accuracy and timely completion

of transactions.

• Performs general clerical functions (e.g. answering telephone, distributing mail, packages, supplies, scheduling,

copying, faxing, etc.) for the purpose of supporting site activities.

• Provides all aspects of annual audit and pre-audit (registers, fundraiser summaries, copies of collection logs).

• Prepares written materials and electronic financial information (e.g. receipt report, student fees, gifts/donations, etc.) for

the purpose of documenting activities, providing reference, conveying information, and complying with established

financial, legal and/or administrative requirements.

• Administers basic first aid and medication as may be required due to unavailability by a nurse.

• Processes financial information (e.g. all purchase orders, accounts payable, etc.) for the purpose of updating and

distributing information, authorizing for action and/or complying with established accounting practices. Researches

discrepancies of financial information and/or documentation for the purpose of ensuring the accuracy and adhering to

established procedures prior to processing.

• Responds to inquiries of staff and administration regarding financial procedures for the purpose of providing information,

direction and/or referral.

• Reconciles financial data for the purpose of maintaining accurate account balances and ensuring compliance with

established accounting practices.

• Requests quotations from vendors, warehouse, and/or District office staff.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge and Abilities

SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job

conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: customer service;

problem solving; performing standard bookkeeping; applying pertinent policies, regulations and/or laws; preparing and

maintaining accurate records; and operating standard office equipment including pertinent software applications.

KNOWLEDGE is required to perform a variety of basic math functions; read a variety of manuals, write documents following

prescribed formats, present information to others; and solve practical problems. Specific knowledge-based competencies required

to satisfactorily perform the functions of the job include: business telephone etiquette; bookkeeping principles and practices;

standard office machines; methods and practices of office operations; and basic computer applications (proficient in Microsoft

Office Word and Excel).

ABILITY is required to schedule activities and work with a wide diversity of individuals; gather and/or collate data, use basic math

and job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined

but different processes; and operate equipment using standardized methods. Problem solving is required to identify issues and

create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with

equipment is limited to moderate. Specific ability-based competencies required to satisfactorily perform the functions of the job

include: establishing and maintaining constructive work relationships; adapting to changing work priorities; maintaining

confidentiality; being attentive to detail; effective communication; working with frequent interruptions; and working flexible hours.

Responsibility
Responsibilities include: working under direct supervision using standardized procedures; leading, guiding, and/or coordinating

others; and monitoring budget expenditures. Utilization of some resources from other work units is often required to perform

the job's functions.

Working Environment
The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting,

carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling; and

significant fine finger dexterity. Generally the job requires 70% sitting, 15% walking, and 15% standing. The job is performed

in a generally hazard free environment and in a clean atmosphere.

EXPERIENCE: Job related experience is required.

EDUCATION: High School diploma or equivalent.

EQUIVALENCY: None Specified

REQUIRED TESTING: CERTIFICATES & LICENSES: FLSA STATUS:
Pre-Employment Drug & Alcohol Screening None Specified Non Exempt

Pre-Employment Proficiency Testing
SALARY GRADE:

CONTINUING EDUCATION / TRAINING: CLEARANCES: Classified
Criminal Justice Fingerprint/Background Clearance

Pursuant to the Williamson County Board of Education’s policy of equal opportunity employment, Williamson County Schools does not discriminate on the basis of race,
color, religion, age, sex, national origin, disability status, genetic information, pregnancy, protected veteran status, sexual orientation, gender identity or expression, or

any other characteristic protected by federal, state, or local laws.