Business/Administrative Associate - Office for Student Success and Belonging

Hiring Department: Office for Student Success and Belonging

Location: Chicago, IL USA

Requisition ID: 1018286

Posting Close Date: May 17, 2023

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

This position leads the financial and HR activities of the Office for Student Success and Belonging (OSSB) and is an integral part of the Associate Vice Provost's management team. In addition to serving as an advisor to the Associate Vice Provost, the position provides analysis, interpretation and reports to unit directors and unit business managers.

The position performs all duties with only general administrative supervision/direction and exercises discretion and independent judgment in all their work. In all duties, uses independent judgment, autonomous decision making, discretion, and an exceptionally high level of confidentiality.

Duties & Responsibilities

• Manage all financial and human resources activities for OSSB.

• Serve as advisor to the Associate Vice Provost and Unit Directors on matters of business and financial policies, human resources, and other University policies to ensure proper compliance.

• Lead the development of the annual budget for OSSB organization. Perform financial analysis, develop long-range plans, strategies, and develop financial reports/projections for OSSB.

• Manage and monitor all accounts, including the state budget, ICR, gift, and grant accounts. Monitor and analyze departmental expenditures to ensure funds are spent efficiently and fully satisfies departmental needs.

• Manage grants and contracts in the unit by processing grant proposals, managing the accounts to prevent overrun of expenditures, advising and updating the principal investigator on the status of accounts and closing out of projects, tracking cost-sharing/matching funds related to grants. Develop and package financial aspects of proposals to agencies.

• Plan, direct and communicate all aspects of the human resources functions including employee relations, creating job descriptions, conducting searches, processing new-hires, separations, and job changes within University systems. Process other personnel actions including FMLA requests, Vacation and Sick Leave maintenance, etc.

• Ensure compliance of required trainings including Annual Ethics Training, RNUA, ANCRA, Clery Act Training, OBFS Trainings, etc.

• Represent the office at pertinent campus committees.

• Oversee the unit’s information technology operations, assuring acquisition of appropriate hardware and software and staff support. Serve as Unit Security Contact.

• Perform other related duties and participate in special projects as assigned.

Qualifications:

• Bachelor's degree in business administration, management, or a field related to the position.
• Two (2) years of professional business, financial, and/or managerial work experience.
• Demonstrated experience working with an executive officer, Dean's Office, Chancellor's Office, or similar executive level officer.

(NOTE: A Master’s Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

Preferred Qualifications:

• Masters preferred.
• Two years experience working in financial management and human resources in a University setting.
• Thorough knowledge of finance and human resource policies and procedures. Experience with coordinating grants and funding projects and university experience preferred.

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation