Job description
Position Details
Position Information
Requisition Number
S2686P
Home Org Name
Ritchey Endowment Income
Division Name
College of Veterinary Medicine
Position Title
Business Services Administration Coordinator
Job Class Code
DB04 (A-B)
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
The College of Veterinary Medicine is seeking candidates for the
Business Services Administration Coordinator position. This position provides administrative support within a school/college or administrative unit to consolidate financial and business operations forwarded from various internal subordinate departments.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
It’s a Lifestyle: The Auburn/Opelika area is a page right out of Southern Living magazine with an idyllic small-town feel, perfecting a unique balance between a close-knit community and driving consistent growth and development. Paralleling the exponential growth of Auburn University, the Auburn/Opelika area boasts services and amenities that cater to any interest. We’re proud of our top school systems, city services, award-winning restaurants, and the infectious spirit of life in a college town. You can find us nestled halfway between the beach and the mountains in a lower-cost-of-living area, two hours outside of Atlanta or Birmingham. If you’re new to Auburn, we’d love to introduce you. If you’re already acquainted with Auburn, we’ll keep it simple: it’s time to come home!
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more! Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting
aub.ie/working-at-auburn.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit
www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Essential Functions
- Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing
- Event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and managing digital announcements
- Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks such as purchasing card/vendor/journal vouchers
- Advises staff, students, administrators, and clients of standard policies or procedures
- Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head
- May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, month end reconciliations and/or coordination of complex projects or events.
Minimum Qualifications
Minimum Qualifications
Education and Experience:
Level I: High school diploma or equivalent plus 4 years of experience in administrative and financial support service.
Level II: High school diploma or equivalent plus 6 years of relevant experience in administrative and financial support service. Experience must include at least 2 years at the preceding level or equivalent.
Substitutions allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Level I: High school diploma or equivalent plus 4 years of experience in administrative and financial support service.
Level II: High school diploma or equivalent plus 6 years of relevant experience in administrative and financial support service. Experience must include at least 2 years at the preceding level or equivalent.
Substitutions allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work.
Minimum Technology Skills
Minimum License and Certifications
None Required.
Desired Qualifications
Desired Qualifications
This position is imperative to the operations of the research center. Knowledge of Access, Banner, Tiger Buy, Kronos. Job duties include accounts payable (pcard reconciliations, vendor vouchers, journal vouchers), travel reimbursements, payroll, access, processing donations of gift funds. Proficient in MS Word, Excel, Publisher, etc. COMPASS Certification preferred.
Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work is also desired.
Knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work is also desired.
Posting Detail Information
Salary Range
$33,600 - $55,500
Job Category
Business/Accounting/Finance
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
AL
List any hazardous conditions or physical demands required by this position
Posting Date
05/03/2023
Closing Date
EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
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