Job description

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City Clerk/ Administrator
Position Summary
Under the supervision of the City of Peabody Governing Body, the City Clerk/Administrator is an exempt position under FLSA. This position manages and supervises the administrative staff of the City, which includes the Chief of Police and the Public Works Superintendent. Directing and supervising the service departments of the City of Peabody is required. This employee is responsible for maintaining official city records, ordinances, resolutions, and contracts. This employee is also responsible for budgeting, accounting, and financial matters of the City of Peabody. Preparing payroll and related reports, and overseeing utility billing and accounts payables are also required. This employee should possess strong organizational, managerial, supervisory, communication and public relation skills.
Essential Functions Enforces all policies and procedures established by the City Governing Body.

• Prepares and submits the annual budget, and advises the Governing Body about the financial condition of the City.
• Supervises, directs, and assigns duties of all employees.
• Assumes responsibility for all city purchases and expenditures to ensure city expenditures are within budget.
• Recommends the hiring and firing of subordinate personnel.
• Attends all City Council meetings, and other organizations and committee meetings.
• Develops and prepares planning as directed by the governing body.
• Records official transactions and proceedings of all City Council meetings.
• Maintains custody of all ordinances, other official documents and records.
• Prepares temporary note and bond transactions.
• Prepares and certifies special assessment rolls.
• Issues permits and licenses; including CMB, club, solicitors, fireworks, building, contractor, and controlled burn.
• Supervises the maintenance of city accounting records.
• Provides citizen assistance by fielding questions, concerns, and complaints from the general public.
• Acts as the official City Information Officer.
• Serves as Zoning Administrator.
• Acts as the designated Floodplain Manager.
• Develops, prepares, and updates the City of Peabody Emergency Operations Plan.
• Develops, prepares and administrates the City of Peabody Safety Manual and Safety Training Program.
• Prepares the city payroll and related reports.
• Acts as city liaison for the city healthcare plan, and KPERS Designated Agent.
• Prepares and process accounts payable.
• Prepares financial reports.
• Administers Oath of Office
• Prepares written correspondence on behalf of the city.

Marginal Functions Serves on special committees as appointed by the governing body.

• Assists other departments as needed.
• Performs other duties as deemed necessary or assigned.

City Clerk/Administrator

Position Requirements

Experience: Four to six years of similar or related experience is required. Employee is expected to have acquired the necessary information and skills to perform the job reasonably well with one year of employment.

Education: A high school diploma or GED, and a college degree in Business Administration or a related field is required. This position requires graduation from the Municipal Clerk Certification Institute.

Technical Skills: A thorough knowledge of City policies and procedures, accounting principles, and a working knowledge of computer hardware and software applications, mathematics, and office management is required. This employee must be able to accurately operate computers, printers, typewriters, phone systems, and other office equipment. The ability to read maps, prepare reports, memos, agendas and other documents, to interpret data, to understand and anticipate problems, and to read and interpret ordinances, agendas, financial statements, state and local laws governing municipalities, and other written instructions is required. This employee should possess strong public relation, supervisory, managerial, organizational, and negotiation skills.

Problem Solving: Problem solving is a factor in this position. This employee encounters problems with personnel issues, citizen complaints, and financial issues.

Decision Making: Decision making is a factor in this position. This employee makes decisions about prioritizing assignments, resolving personnel issues, and citizen complaints, and performing daily duties in the safest and most efficient manner.

Supervision: This position works with limited supervision from the Peabody governing body, and exercises frequent supervision over subordinate personnel.

Financial Accountability: This employee is responsible for departmental resources and equipment, and has the authority to purchase necessary equipment and supplies. This employee is required to be bonded. This employee does participate in the annual budget process.

Personal Relations: Daily contact with the general public, subordinate personnel, city employees and supervisory staff, and frequent contact with the governing body is expected.

Working Conditions: No adverse working conditions exist within this position. Working in an office setting with a computer is the primary aspect of this position.

Physical Requirements: This employee may move items weighing up to approximately 30 lbs. when needed.

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

Job Type: Full-time

Pay: $15.00 - $15.50 per hour

Benefits:

• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekend availability

Ability to commute/relocate:

• Peabody, KS 66866: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: One location

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