The College/Division HR Coordinator (Temp) will provide human resource, administrative and accounting support to the Facilities Management Services Division. The College/Division HR Coordinator (Temp) will also participate and support various functions in Facilities and university committees. Must be able to adjust their schedule to meet the payroll deadline, including working weekend and holidays as needed. Regular Schedule: Monday through Friday 8:30 a.m. – 5:15 p.m. This is a temporary to permanent position.

Specific Job Duties of the College/Division HR Coordinator (Temp) include:

• Creates job postings in Taleo; communicates with departments for any questions or concerns with the job posting; coordinates with Recruiter for all posting issues, posting/closing dates, receiving applications.
• Maintains employment job folders and database.
• Manages the interview process for all Maintenance & Operations and other departments as requested. Prepares paperwork for the interview and contact candidates for the interview.
• Meets and reviews interview questions with panel members to ensure all the questions are following departmental compliance and guidelines.
• Serves as a lead person during the interview; prepare interview evaluation forms for HR Officer and hiring official to review.
• Initiates personnel actions process, monitors personnel action completion status and updates personnel action spreadsheet(s); operates within the Sharepoint system for all the Facilities' positions review.
• Creates departmental personnel files and archive the termination files.
• Processes Clearance Form in FootPrint and reviews the process with employees.
• Conducts business with PantherTemps office.
• Updates time entries for bi-weekly employees.
• Maintains several departmental databases, and cross references each of these to ensure accurate, up to date information regarding various HR information.
• Provides various reports for internal and external customers.
• Establishes and maintains computer and complex document files for all departmental Human Resources information. This includes the establishment and maintenance of archives.
• Ensures the file drawers are labeled properly for easy identification.
• Maintains accurate listing of archive files electronically and on paper.
• Input journal entry in financial system and PantherMart.
• Process invoices and input express vouchers to ensure that goods or services requested are charged to the correct account.
• Prepares payment transmittals for express vouchers, as required by documentation.
• Handles large volume of invoices and contacts vendors and departments on campus for information pertaining to these.
• Facilitates new employee’s on-boarding process: meeting with new employees to go over Facilities new hire packages including departmental policies and procedures; assisting new employees in the completion of new hire package to turn in to Human Resources; directing new employees for getting their uniforms; assisting employees with activating campus id and password; setting up GSU email.
• Assist employees with navigating OneUSG Connect and Taleo onboarding process.
• Enrolls time clock employees in the clock and explain the rules of use; report and resolve time clock problems.
• Prepares and sends emails to Facilities employees and supervisors for payroll deadlines, special events, benefit updates, etc.
• Executes other departmental duties as necessary, such as typing general correspondence, transmittals, or reports.
• Serves as liaison between Facilities and the University Occupational Health & Safety Officer.
• Assists in preparing and answering questions for Worker’s Compensation Injury Report.
• Performs other duties assigned.

Disclaimer : This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications:

Minimum Requirements:

• Bachelor's degree and two years of related experience; or a combination of education and related experience.

Preferred Requirements:

• Familiar with GSU policies and procedures.
• Effective organizational skills, time management skills and communication skills.
• Able to build successful relationships with internal and external customers, co-workers, and administrators.
• Able to work with diverse groups of people.
• Able to work under deadlines and pressure especially to meet payroll deadlines. Must be able to work independently.
• Demonstrates flexibility to adapt and take on unscheduled assignments.
• Exhibits positive attitude and able to follow instruction.
• Ability to contribute ideas and raise proposal for process improvement.
• Experience with OneUSG, PeopleSoft and Taleo.
• Needs to be a fast learner, self-starter, detail oriented and able to multi-task.
• Proficient in using Microsoft Office, Outlook, Word, Excel.

Department : Facilities Administration

Location : Atlanta Campus

Shift : 8:30am - 5:15pm, Monday through Friday

Salary : $19.00

Pay Grade : Temp

FLSA Status : Non-Exempt

Job Type : Temporary Work

Job Posting : 03/27/23, 11:50:29 AM

Closing Date: 04/10/23, 10:59:00 PM

Special Instructions :

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume

This position is Temp-to-Perm.

Note: Education and Experience Combination: If your degree has not been conferred, you must provide an unofficial copy of your transcript with your application for the education to be considered in the evaluation of your application.

*Applications that are missing any required documents or required information will not be considered*

Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.