The Commercial Secretary is responsible for providing administrative support to the Municipal Planner, Code Enforcement and Building Inspection Departments. Performs difficult skilled clerical, confidential and administrative work for the Community Services Department.

RESPONSIBILITIES

• Assists Municipal Planner in all areas of the Planning Commission including preparing correspondence, agendas, mailings, and updating Municipal Ordinance Code book;
• Assists Building Inspection and Code Enforcement Department including processing building permits, scheduling inspections, correspondence, preparing monthly reports and code inquiries;
• Answering incoming calls, ascertains nature of business, provides information, take messages/forwarding calls;
• Takes care of window traffic;
• Handles waste collection inquiries and complaints;
• Prepares annual Waste Management Newsletter;
• Provides administrative support using various computer programs;
• Creates, organizes and updates various office files and automated databases;
• Assists in development of office procedures;
• Operates standard office and data entry equipment;
• Sorts, processes, and distributes mail and other materials;
• Maintains files and records;
• Performs other assigned tasks as required.

KNOWLEDGE, SKILLS, AND ABILITIES

• Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques;
• Thorough knowledge of business English;
• Ability to type accurately and at a reasonable rate of speed;
• Ability to establish and maintain effective working relationships with associates and general public;
• Ability to follow oral and written instructions;
• Skill in the operation of standard office equipment as well as proficiency in Microsoft Word and Excel.

DESIRED MINIMUM QUALIFICATIONS

• High School Diploma
• Prior experience working on Community projects preferred