Company Secretary - XL Re Europe

Dublin, Ireland (in hybrid working mode)

XL Re Europe SE (the Company) is looking to appoint an experienced company secretary to join its Dublin office. This role would suit an ambitious candidate looking to work alongside an impressive leadership team in a collaborative and supportive environment. The Company is an Irish reinsurance company, incorporated in 2006 and headquartered in Dublin with branches in the UK, Dubai, Switzerland and France (with the potential to add branches in the future). The principal activity of the Company is the transaction of general reinsurance business globally. The Company is a member of the AXA XL Division within the AXA Group and is regulated by the Central Bank of Ireland (“CBI”).

The successful candidate will primarily provide company secretarial and corporate support to the Company at its headquarters in Dublin, but may also assist with the provision of company secretarial services for other entities within the AXA XL Division and assist the Company more generally with its corporate and commercial legal matters. The role provides a wide range of experience, exposure to senior management and board level interaction. The successful candidate will work directly alongside the Company’s Chief Executive, Chief Financial Officer, Head of Compliance and other compliance and legal team members.

The role is full time and based in Dublin, reporting to the Associate General Counsel, Ireland Corporate.

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What will your essential responsibilities include?

• Managing the delivery of efficient, effective & high-quality company secretarial services to the boards of directors & board sub-committees of the Company
• Managing the Company’s shareholder meetings
• Minute taking & preparation for board, shareholder & committee meetings
• Managing the collection, collation, uploading & distribution of board & committee papers, using Diligent (company secretarial system), including liaising with all relevant stakeholders, and managing communications to the board more generally
• Co-ordination of board meetings & committee meetings & the development & management of a company secretarial reporting calendar
• Advising on corporate governance requirements arising from Irish company law and corporate best practices, as well as internal requirements
• Providing advice, support and guidance to the Chairman and directors and play a leading role in good governance by helping the board and its committees function effectively, including conducting board effectiveness reviews, developing training plans and reviewing board & committee terms of reference.
• Managing changes to board and committee membership, including appointments, induction and training, and liaising with all relevant stakeholders, including within AXA Group
• Maintenance of statutory registers, minute books & other corporate records.
• Assisting on all corporate reporting requests from the Company & its branches/representative offices in locations all over the world, with the support of the Compliance team
• Assisting with Company administrative, Know Your Client & Anti Money laundering queries from the Company’s global branches in conjunction with the Compliance team
• Supporting the provision of company secretarial services to affiliated entities within the AXA XL Division
• Liaising with functions/units within the Company to ensure the efficient provision of information & keeping check on information flow
• Supporting all knowledge management processes to ensure that the Company’s/AXA’s corporate knowledge database is up to date
• Ensuring that all regulatory and statutory filings are completed on a timely basis
• Assist management in ad-hoc Company projects to improve governance standards & the provision of company secretarial services across the AXA XL Division
• Managing, monitoring & responding to general company secretarial queries
• Assisting with corporate authority documentation including powers of attorney, certifying, legalizing and authenticating documents and liaising with notaries and consulates where required
• Assisting with the development of team operating procedures
• Assisting with various corporate and commercial legal queries and projects

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Requirements

• A relevant third-level or ICSA qualification, or legal qualification
• Knowledge of Irish company law in general & particularly the Companies Act 2014
• Minimum 5 years’ experience within the company secretarial field or in a similar position, ideally in a regulated financial services environment.
• Experience using Diligent or other board platforms preferred

We’re looking for someone who has these abilities & skills:

• Interpersonal Communication: Excellent verbal, written & collaborative communication & influencing skills. Able to communicate effectively with internal & external stakeholders.
• Strong minute taking skills
• An ability to work independently & on own initiative whilst being part of a wider team
• Ability to prioritise conflicting needs & progress matters expeditiously, proactively & follow through on projects to successful completion
• A proactive approach to problem-solving with good decision-making capability

FIND your future

AXA XL, the P&C and specialty risk division of AXA, is known for solving complex risks. For mid-sized companies, multinationals and even some inspirational individuals we don’t just provide re/insurance, we reinvent it.

How? By combining a strong and efficient capital platform, data-driven insights, leading technology, and the best talent in an agile and inclusive workspace, empowered to deliver top client service across all our lines of business property, casualty, professional, financial lines and specialty.

With an innovative and flexible approach to risk solutions, we partner with those who move the world forward.

Learn more at axaxl.com

Corporate Responsibility

At AXA XL our approach to corporate responsibility (CR) is the same as our approach to business; constantly seeking to provide innovative solutions to the world’s most complex problems. From offering our expertise, products and services to help build more resilient communities, to advancing understanding and response to climate change, our strategy – Our Impact. Our Future. – aligns key issues that are pertinent to our business – climate, water and financial resilience - and contributes to AXA Group’s purpose to “Act for human progress by protecting what matters.”.

• Climate: We’re reducing our carbon footprint, protecting ecosystems and exploring how our business can help build a better world.
• Water: We’re developing water resilience where it is — and will be — needed most.
• Financial resilience: We’re helping create opportunities for the unemployed and underemployed, so they can be better prepared for unexpected changes.
• Hearts in Action: We have established volunteering and charitable giving programs to help colleagues support causes that matter most to them, known as our “Hearts in Action” programs.

For more information please see the Corporate Responsibility section on our website.

Inclusion & Diversity

AXA XL is committed to equal employment opportunity and will consider applicants regardless of gender, sexual orientation, age, ethnicity and origins, marital status, religion, disability, or any other protected characteristic.

At AXA XL, we know that an inclusive culture and a diverse workforce enable business growth and are critical to our success. That’s why we have made a strategic commitment to attract, develop, advance and retain the most diverse workforce possible, while creating an inclusive culture where everyone can bring their full selves to work and can reach their highest potential. It’s about helping one another — and our business — to move forward and succeed.

• Five Business Resource Groups focused on gender, LGBTQ+, ethnicity and origins, disability and inclusion with 20 Chapters around the globe
• Robust support for Flexible Working Arrangements
• Enhanced family friendly leave benefits
• Named to the Diversity Best Practices Index
• Signatory to the UK Women in Finance Charter

Learn more at axaxl.com/about-us/inclusion-and-diversity.