Comptroller - Administrative Assistant II - IV (Euless)
Job description
APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:
Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile.
ABOUT THE COMPTROLLER'S OFFICE
Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller’s Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more!
CULTURE
Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service. Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.
If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!
Click here to see an inside look at the Texas Comptroller’s office!
DIVISION:
Audit
GENERAL DESCRIPTION
Administrative Assistant II: Work involves disseminating information, maintaining filing systems, and administrative support work. This job is a position of public trust and requires a high degree of confidentiality in handling taxpayer records, information, and payments. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.
Administrative Assistant III: Performs complex administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. This job is a position of public trust and requires a high degree of confidentiality in handling taxpayer records, information and payments. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.
Administrative Assistant IV: Performs advanced administrative support or technical program assistance work. Work involves coordinating the dissemination of information, developing filing systems, and coordinating internal administrative support work. May supervise the work of others. This job is a position of public trust and requires a high degree of confidentiality in handling taxpayer records, information and payments. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
MINIMUM REQUIREMENTS:
Administrative Assistant II:
Education: Graduation from a standard senior high school or equivalent.
Experience: Experience performing clerical and/or administrative duties for an individual or an office environment.
- Experience using Microsoft Word and Excel. Experience using a multi-line telephone.
- Two (2) years’ Experience performing clerical and/or administrative duties for an individual or an office environment.
Administrative Assistant III:
Education: Graduation from a standard senior high school or equivalent.
Experience: Three (3) years’ experience clerical office and/or administrative work.
Preferred Experience: Experience using Microsoft Word and Excel.
Experience using a multi-line telephone.
Administrative Assistant IV:
Education: Graduation from a standard senior high school or equivalent.
Experience: Four (4) years’ experience clerical office and/or administrative work.
Preferred Experience: Experience using Microsoft Word and Excel.
Experience using a multi-line telephone.
IN THIS ROLE YOU WILL:
Performs program support for management.
- Performs imaging duties
- Receives, distributes, and date stamps incoming mail. Maintains mail logs as necessary. Prepares outgoing mail and maintains postage balances.
- Assists in answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
- Develops, coordinates, and maintains filing system for audit and refund assignments
- Prepares, edits, and distributes various cover letters for amended audit reports, amended letters, indexes and mailing labels. Priority work includes statute audits, amendments in hearings, credits, and refunds. Compiles monthly reports as requested by management.
- Processes audit collections on Agency Work Manager and deposits funds. Complies with Agency Records Retention requirements.
- Maintains personnel folders including information regarding driver’s license, automobile insurance, etc.
- Performs copying, sorting, filing and all other incoming and outgoing mail activities.
Coordinates and maintains property and supplies inventory.
- Orders stocked supplies and forms from the state warehouse, such as paper, printer ink cartridges and pre-printed state forms.
- Orders non-stocked products, services, and subscriptions by running appropriate inquiries, obtaining requisition numbers, and forwarding invoices to Accounts Payable for payment.
- Makes purchases using agency approved purchasing methods, processes invoices for payment and verifies billing information to be finalized.
- Maintains inventory of supplies, furniture and building equipment.
- Orients newly hired administrative support staff and new auditors regarding field office practices and agency policies and procedures.
- Travels occasionally to participate in special projects and attend mandatory training located in local and out of town locations that may require overnight stays.
- Performs other related duties as assigned.
VETERANS:
To receive veteran’s preference a copy of your DD214 (Member 4 Copy).
Veterans, Reservist or Guardsmen with an MOS in 42A,PS,PERS,0111,3F5X1 or additional duties that fall within the essential duties of the job position or other related fields pertaining to the minimum experience requirements may meet the minimum qualifications. All active duty, reservists, guardsmen, and veterans are encouraged to apply if they meet the qualifications for this position. Please call Human Resources, CPA Veterans Liaison at 512-475-3560/800-531-5441 for more information or assistance.
Go to http://www.texasskillstowork.com, http://www.onetonline.org, https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/ or www.careeronestop.org for assistance translating your military experience and training courses into civilian job terms, qualifications/requirements and skill sets.
The Comptroller’s Office is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity.
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