Job description

Opportunity for international travel!

Christian Medical & Dental Associations, the world’s largest faith-based organization of healthcare professionals, is seeking a Conference and Events Planner to support two CMDA subsidiary ministries in the organization and administration of an annual international conference, as well as a variety of domestic missions-centered conferences each year. The successful candidate will be officed at our national headquarters in Bristol, TN, but will be expected to travel both internationally and domestically each year.

This is a full-time, benefit-eligible role based on approximately 30-hours per week.

PRIMARY RESPONSIBILITIES:

• Plan, organize, manage, and facilitate all facets of annual international conference
• Participate in planning meetings with council members for international conference and events co-planners and stakeholders
• Make site visits
• Negotiate pricing
• Collaborate with CMDA marketing personnel to promote international conference and events
• Develop comprehensive itinerary
• Coordinate speaker’s travel, lodging, reimbursement or gifts when applicable
• Coordinate meals, accommodations for meetings and lodging including hotel blocks/housing arrangements
• Establish/manage online registration process for participants and attendees
• Receive/manage payments from participants, to speakers, etc.
• Facilitate updates/enhancements of online registration portal and website
• Coordinate logistics with the host facility
• Maintain event and registration data securely
• Act as primary on-site contact at international conference
• Manage conference exhibitors/sponsors including outreach and promotion
• Coordinate display in exhibit halls and shipping of promotional materials as needed
• Coordinate gifts/handouts for conference attendees at domestic conferences

MINIMUM QUALIFICATIONS:

• Character compatible with the purposes, practices and values of CMDA
• A heart for missions
• Ability to compose and edit letters and other forms of written communication
• Skilled in Microsoft Office suite
• Ability to handle telephone inquiries in a professional and timely manner
• Understanding of basic accounting procedures and ability to enter data accurately
• Detail orientation and ability to manage multiple projects simultaneously
• Willingness to travel internationally up to 2-weeks consecutively to the convention held in either Thailand or Greece during the first quarter of each year
• Willingness to travel domestically for conferences approximately 4-5 times per year

DESIRABLE EXPERIENCE:

• 3-5 years conference/event planning experience

CMDA was recognized as a 2021 Best Christian Workplace by Best Christian Workplace Institute. To express interest, please send resume and cover letter detailing your personal faith journey and commitment to Christian values.

Please note: Indeed provides an estimated salary and it does not accurately reflect the salary offered for this position. Salary will be discussed later during the interview process.

Job Type: Full-time

Pay: $10.50 - $32.78 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off

Schedule:

• Day shift

Work Location: In person

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