Job description
Job Description:
- The Administrative Assistant will perform a wide variety of administrative tasks and clerical duties including the preparation and maintenance of an organized filing system of paper and electronic documents. In addition, the position will review pay requests for construction-related invoices.
Responsibilities:
- Prepare and maintain an organized filing system of paper and electronic documents.
- Prepare internal and external corporate documents and meeting materials.
- Coordinate managerial and executive communications.
- Schedule meetings, appointments, and travel itineraries.
- Maintain inventory and supply log.
- Retrieve and organize incoming mail.
- Uphold a strict level of confidentiality and professionalism with staff and clients.
- Review construction-related pay requests.
Requirements:
- Strong organizational skills and ability to manage complex filing systems.
- Prioritize and attend to multiple projects with distinct characteristics daily.
- Take direction from multiple sources, work independently and as a team, clearly communicate findings, and follow through with project completion.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat.
- Excellent written and verbal communication skills.
- Basic accounting and financial analysis skills.
- A working knowledge of the construction industry and familiarity with general construction terminology and process.
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