Construction Department Administrator
Full Time
Portland, OR
$18.75 - $26.25 an hour
Posted
Job description
Position: Construction Department Administrator
Department: Construction Department
Reports to: VP of Construction
Status: Full-time, non-exempt
Level: B
Compensation:
$18.75/hour to $22.29/hour; See Starting Salary Expectations section below.
Closing Date: Until filled
About Us:
Habitat for Humanity Portland Region revitalizes neighborhoods, builds affordable and sustainable homes, and empowers families through successful homeownership. Habitat for Humanity Portland Region is an independent affiliate of Habitat for Humanity International, a global home building movement and top private home builder in the country. By providing affordable housing, home repairs, skilled construction training, financial education, and volunteer opportunities, the organization has transformed millions of lives, helped stabilize communities and fostered economic vitality in the region. We believe that everyone deserves the opportunity to reach their full potential, and that starts with a stable and healthy place to call home.
We are intentional about building a healthy and thriving organizational culture and envision a community of staff, partners, volunteers, and donors who are deeply committed to equitable and anti-racist practices in every facet of our organization. We engage in continual learning and seek ways to operationalize equitable practices. Our
Equity Statement and Cultural Compact are living, breathing documents that we continually work toward.
Habitat for Humanity Portland Region operates out of two offices (Hillsboro and NE Portland), three brick and mortar stores (Beaverton, Gresham and Portland), one warehouse (NE Portland), and construction sites in east and west Portland, Beaverton, Hillsboro, King City, Gresham, and Lake Oswego. Please visit our website and social media pages to learn more.
Note to Candidates:
We are committed to building a diverse and inclusive organization and we are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. We recognize that requirements for educational and experience minimums create unnecessary barriers for under-served populations in pursuing employment opportunities in which they may be successful. In considering this alongside our Equity practices, we have removed educational and experience minimum requirements in order to focus on candidates’ abilities to excel based on the responsibilities of the position. We strongly encourage you to apply, even if you don’t believe you meet every one of the qualifications described.
Position Overview:
The Construction Administrator will support the construction department and project teams. General duties include organizing project files, data entry, department meeting management including scheduling, taking meeting minutes, departmental report building and distribution, assist in inventory management and material procurement. department records and document management. Construction Administrator may assist project teams in project administrative work.
Responsibilities:
- Organizing project files
- Coordinating construction events
- Ordering department materials
- Scheduling warranty work
- Updating database, document management, project file management
- Assisting in construction invoicing
- Trade partner and vendor vetting and outreach
- License and certification renewal
- Material inventory management
- Administrative support for Construction department
- Other duties as assigned
Required Knowledge, Skills, and Experience:
- Excellent communication skills, can do attitude and patient disposition
- Comfortable working in multiple technology platforms
- Organized and ability to take good notes
- Understanding of filing and data entry
- Attention to detail and able to follow process
- Comfortable working on a team and asking for help
- Comfortable and confident talking to new people on the phone
- Comfortable working in multiple technology platforms and learning new ones
Preferred Knowledge, Skills, and Experience:
- Past construction administration work
- Basic understanding of billing and invoicing
- Experience with Smartsheet, Slack, Procore and MS Office technology platforms
Work Environment and Physical Demands
- This job operates in a fast-paced, team-oriented, business casual office environment (currently adjusted due to COVID-19)
- The employee will routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines
- This is a somewhat sedentary role with some filing work, which requires the ability to lift files, open filing cabinets, bend, and stand on a stool as necessary
- This position may have occasional local travel – typically to other Habitat locations
- At times the employee may need to travel to a warehouse in assist inventory counting and documenting. This may require the employee to bend or stand on a step ladder.
- Occasionally the employee may need to purchase and deliver items to worksites.
Schedule
- 40 hours a week, currently Mon-Fri, 7:30am-3:30pm
Starting Salary Expectations:
Minimum $18.75/hour to wage range midpoint of $22.29hour. Placement will generally not exceed the midpoint based on qualifications, experience, and internal equity. The full wage range is $18.75/hour to $26.25/hour.
Benefits:
We offer a comprehensive benefits package that includes:
- Health insurance (medical, vision, alternative care, prescription)
- Health reimbursement arrangement (HRA)
- Dental insurance
- Generous paid time off
- 3% matching 403(b) retirement plan
- Flexible spending accounts
- Short-term & long-term disability insurance
- Life insurance
- Employee assistance program
- And more!
How to Apply:
Submit the following materials at: https://bit.ly/HABCAREERS
- Cover letter addressing how your personal and professional experiences have prepared you for this position.
- Resume
- Three professional references
Employment is contingent on passing a background check.
Habitat for Humanity Portland Region hires a workforce representative of the communities we serve, understanding that a diverse workforce strengthens our organization. We value diversity and support a positive and welcoming environment where all employees can thrive. Habitat for Humanity Portland Region is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.
Note:
This job description is intended as a guideline only and does not limit in any way the duties or responsibilities of any employee. Nothing herein shall be construed as a contract of employment, expressed or implied. All employment is terminable at will, with or without cause.
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