Job description

#1 Cochran Automotive Group is Western, Pennsylvania’s largest auto dealership group with over 30 distinct operations. Because of our significant growth, we are looking to add the position of Contract Administrator to our Real Estate team.

Working with the Senior Facility Director and Project Manager, the Contract Administrator will perform a variety of administrative and clerical tasks as part of their daily duties in this role.

ABOUT US

As a member of our team, you will join an award-winning workplace where people and innovation thrive. We are obsessive about learning and development – at every mile marker of your career. We are one team bound by one set of values, with one overarching vision: to move our customers, our team members, and our communities in the most moving ways possible. If you are ready to make your move, steer your career here and join our talented team of thinkers, doers, dreamers, and disrupters.

#1 Cochran is the leading automotive retailer in the tri-state area. Yet one of our greatest assets is not our size or our multi-million-dollar inventory. Our greatest asset and driving force behind our success is our 1500+ team members. We have been awarded as one of Pittsburgh’s Top Workplaces for 12 Years Running! COME JOIN OUR WINNING TEAM.

What We Offer:

• Full complement of health insurance benefits
• Paid Time Off immediately (12, 16, 20 days annually)
• Paid Holidays
• Paid Parental Leave
• 401(k) with Company match
• and much more

Responsibilities Include (but are not limited to):

• Assisting in the preparation of project contracts as well as revising contracts as directed by the Project Manager or Senior Facility Director
• Tracking real estate deadlines and payments
• Providing summaries and details about contracts, while ensuring that the execution meets the policies of the company and the needs of the project
• Assisting in the planning of proposals and contract administration
• Ensuring that all parties involved in the contract comply with owner specifications, legal regulations, and government requirements
• Preparing and dissecting information to any involved parties in regard to the status of the contract
• Coordinating meetings with contractors
• Maintaining files for every contract, including payment schedules, billing invoices, correspondence, clarifications, deviations/changes, and amendments
• Tracking any correspondence and authorizations required for projects
• Preparing change notices and monitoring the performance of the contract, including the contractor status, reporting, and any deliverables required by the owner
• Maintaining organized, detailed files

Additional Duties Include:

• Collaborating with people across various levels of an organization to create and maintain a strategy for contract management
• Follow up on all payment terms
• Coordinate with legal and internal teams
• Maintain communication with members of the management team for all contract status changes
• Act as a liaison between external and internal parties

Candidate Requirements:

• Associates degree in business administration, or previous work-related experience in a contract administrator role (particular real estate or construction based)
• Ability to interact and collaborate with team members in varying levels within the company, including shareholders, external partners, managers, staff, and contract workers
• Knowledge of legal requirements associated with contracts
• Strong organizational and analytical skills
• Accounting experience is a plus
• Excellent attention to detail and ability to work independently
• Excellent written and verbal communication skills

Qualified candidates please share a resume or work history to our attention. All replies kept in strict confidence. EOE.

#1 Cochran – ONE Great Place to Grow Your Career

Job Type: Full-time

Pay: $45,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Pittsburgh, PA: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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