Job description
Title Contract Specialist (level 1)
Team OU IT Business Office
Work Schedule Hybrid 2 days onsite/3 days remote
Are you a driven IT professional passionate about Higher Education and continuously looking for innovative ways to fine tune processes and systems? At OU IT, you will be a part of an organization that recognizes and rewards the contributions of its employees. OU IT fosters a dynamic work environment and offers a wide range of career opportunities. As part of a higher education institution, OU IT embraces the mission of the University and reflects the diversity of the students we serve. OU IT is truly a great place to work.
Duties
- Responsible for facilitating the procurement of departmental equipment, supplies, and services by a formal bidding process and ensuring best value for the University. Responsible for all levels of contract administration and oversight. Reviews, negotiates, and awards contracts to the maximum levels allowed by Regents policy, on behalf of the University.
- Responsible for the purchasing process related to commodities for departments and/or colleges as assigned.
- Reviews requisitions for materials, supplies, equipment, and services. Determines priority and available contract pricing.
- Prepares solicitation documents to include Request for Proposal (RFP), Invitation to Bid (ITB), and Request for Quote (RFQ) for posting and circulation. Analyzes vendor offers in preparation of evaluation.
- Reviews contracts, negotiation terms, and conditions.
- Issues purchase orders within authorized signature authority.
- Assists with specification development.
- Performs various duties as needed to successfully fulfill the function of the position.
Job Requirements
Required Education: Bachelor Degree in Supply Chain Management, Business Administration, Accounting or related field, AND:
Required Education: Bachelor Degree in Supply Chain Management, Business Administration, Accounting or related field, AND:
- 36 months purchasing experience, to include responsible buying and/or materials management.
Equivalency Substitution: Will accept 48 months of related experience in lieu of the Bachelor's degree for a total of 84 months related experience.
Skills:
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Knowledgeable of all university procurement policies and procedures as well as State of Oklahoma law, and other governing laws and regulations
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Proficient in Microsoft Office
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Working knowledge of PeopleSoft and SciQuest
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Ability to demonstrate business experience in detail and technical purchasing operations
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Ability to read and interpret policy as well as State and Federal regulations
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Advanced; proficient verbal and written communication skills for composing audits, reports and policy advisory
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Ability to perform basic data analysis
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Ability to work on multiple projects within critical time constraints or deadlines
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Ability to review, negotiate, and administer contracts
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Experience with preparing solicitation documents
Advertised Physical Requirements:
- Physical: Ability to engage in repetitive motions.
- Environmental: Standard office environment. Frequent exposure to pressure caused by deadlines and busy periods. Requires contact with other departments and university officials.
Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/PoliciesHandbooks/TBTesting.
Diversity Statement: The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.
Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.
Hiring contingent upon a Background Check? Yes
Special Indications
: None
Job Posting
: Apr 5, 2023
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Required Attachments
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