Contracts Coordinator (Operations & Policy Analyst 2) –Hillsboro, OR (On-Site)
Full Time
Hillsboro, OR 97124
$4,693 - $7,180 a month
Posted
Job description
Initial Posting Date:
05/04/2023
Application Deadline:
05/25/2023
Agency:
Oregon Health Authority
Salary Range:
$4,693 - $7,180
Position Type:
Employee
Position Title:
Contracts Coordinator (Operations & Policy Analyst 2) –Hillsboro, OR (On-Site)
Job Description:
The Oregon Health Authority (OHA), Public Health Division (PHD), Oregon State Public Health Laboratory (OSPHL)
in Hillsboro, Oregon has a career opportunity for a Contracts Coordinator (Operations & Policy Analyst 2) to analyze and support technical, program, and policy operations related to contracting and billing, and improving operations with internal and external partners.
This is a full-time, permanent, classified position which is represented by a union. This recruitment may be used to establish a list of qualified candidates to fill current or future vacancies
.
What will you do?
As the Contracts Coordinator, you will obtain bids from contractors, administer contracts, coordinate vendor billings, and manage contact and grant awards and other agreements with agencies and organizations by collaborating with program support managers and lab managers. You will interpret governing rules and policies, ensuring contract and grant practices meet legal requirements and program objectives, and collaborate with lab managers and the Department of Justice to develop statements of work that are legally sufficient and meet lab requirements.
In this position you will evaluate forms and record systems to ensure compliance with business needs and regulations, coordinate and manage records and file systems, collaborate with contract experts to prepare contracts and agreements, monitor and track contract progress and compliance, and authorize payments of bills and reimbursements. In addition, you will facilitate and track performance measures as well as evaluate operations for improvements and recommend and plan actions to ensure compliance with regulations.
In this position you will evaluate forms and record systems to ensure compliance with business needs and regulations, coordinate and manage records and file systems, collaborate with contract experts to prepare contracts and agreements, monitor and track contract progress and compliance, and authorize payments of bills and reimbursements. In addition, you will facilitate and track performance measures as well as evaluate operations for improvements and recommend and plan actions to ensure compliance with regulations.
What's in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.
- We offer exceptional
medical, vision and dentalbenefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here:https://www.oregon.gov/oha/pebb/pages/alex.aspx
- Paid Leave Days:
- 11 paid holidays each year
- 3 additional paid "Personal Business Days" each year
- 8 hours of paid sick leave accumulated every month
- Progressive vacation leave accrual with increases every 5 years
-
Pension and Retirementplans
- Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
- Click
hereto learn more about State of Oregon benefits.
The Oregon Health Authority is committed to:
- Eliminating health inequities in Oregon by 2030
- Becoming an anti-racist organization
- Developing and promoting culturally and linguistically appropriate programs, and
- Developing and retaining a diverse, inclusive, and equitable workforce that represents the diversity, cultures, strengths, and values of the people of Oregon.
What are we looking for?
Minimum Requirements:
A bachelor's degree in public health, project management, business or public administration, or a degree related to public health AND two (2) years of professional-level evaluative, analytical, and planning work related to public health contract and grant management; OR a combination of experience and education equivalent to five (5) years of professional-level evaluative, analytical, and planning work related to public health contracts and grant management.
Requested Skills:
- Experience managing or administering grants and contacts and other agreements.
- Experience in project management related to public health or business administration.
- Experience analyzing policies and legislative bills.
- Ability to professionally partner and communicate with agency staff, management, vendors, clients, and contractors.
- Experience tracking, compiling, and analyzing operational data.
- Experience applying business management principles.
- Advanced proficiency in MS Word, Excel, Access, Project, and Visio.
- Advanced skill in technical writing.
- Ability to assist with laboratory testing or related work during public health emergencies.
- Experience creating, promoting, welcoming, and maintaining a culturally competent and diverse work environment.
Working Conditions:
- The work of this position will be conducted at the Oregon State Public Health Laboratory, 7202 NE Evergreen Parkway, Hillsboro, OR 97124. May require occasionally working in excess of eight hours per day or on weekends during public health emergencies. Ability to travel statewide by car with frequent overnight stays; some out-of-state air travel may be required.
Directions to Apply:
Please fill out the online application and submit a resume and cover letter telling us about yourself and how your professional, educational, and personal (lived) experience qualifies you for this position.
- External Applicants Click the “Apply” button and submit your application. Click this
linkfor the External Candidate job aid, and view thisvideofor additional information.
- Current State of Oregon employees: Apply through your employee Workday account. View this
job aidfor assistance.
Helpful Tips:
- This posting closes at 11:59 PM (PST) on the close date listed.
- Workday will timeout after 20 minutes of inactivity.
- Workday performs best in Google Chrome.
- Check both your e-mail and Workday account for updates regarding this recruitment.
- Click here for
Resourcesand aJob Support Page.
-
Oregon Job Opportunities Webpage
-
Veterans| Oregon Department of Veterans' Affairs: 1-800-692-9666
-
What You Need to Know to Get the Job
Additional Information:
- Background Check: If you are offered employment, your offer will be contingent upon the positive outcome of an abuse check, criminal records check, and driving records check. The information will be shared with the Oregon Health Authority (OHA), Office of Human Resources (OHR). Any criminal or founded abuse history will be reviewed and could result in the withdrawal of the offer or termination of employment.
- Pay Equity: Please ensure your application materials are current and thorough; including your work history and education. Your application materials will be used to determine salary based on a pay equity analysis. For further information, please visit the
Pay Equity Projecthomepage.
- Veterans: If you are a veteran, you may receive veterans’ preference points.
Click herefor more information about veterans’ preference. If you checked that you are a veteran, you will receive a notice in your Workday inbox and will be required to provide your documents at that time.
- Visa Sponsorships: We do not offer VISA sponsorships or transfers. Within three (3) days of hire, all applicants will be required to complete the US Department of Homeland Security’s I-9 form, confirming your authorization to work in the United States.
Questions?
If you have questions or would like assistance, including an accommodation request under the Americans with Disabilities Act, please contact Tracie Knight, HR Analyst,
tracie.Knight2@dhsoha.state.or.us
. TTY users, please use the Oregon Telecommunications Relay Service: 1-800-735-2900. For technical support, please call toll-free 1-855-524-5627, for customer service assistance.
Affirmative Action, Equal Opportunity, and Pay Equity:
The Oregon Health Authority is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, genetic information, or any other protected class under state or federal law. In addition, we do not discriminate, or screen applicants based on current or past compensation. We determine salary by reviewing your application materials to evaluate your related education, experience, and training for this position. For further information, please visit the
Pay Equity Project
homepage. To learn more about OHA’s mission, vision, and core values,
click here
.
The Oregon Health Authority is an equal opportunity, affirmative action employer committed to workforce diversity and anti-racism.
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