Job description

HOMEFRONT

Department

Job Description

Position: Controller

FLSA Status: Exempt

Reports To (Title): Chief Financial Officer

Position Status: Full-time

Prepared By: Chief Operating Officer

Schedule: alternating 7:00a – 4:00p or 8-5 (Monday – Friday)

Rate: $51,633 - $80,736

Revision Date: July 2021

Under supervision of the Chief Financial Officer, the Controller position assists with financial functions, analysis, accounting, bookkeeping functions, basic finance department tasks, and provides accounting support for other staff members as assigned by the Chief Financial Officer.

Essential Duties and Responsibilities and Expectations:

• Planning, directing and coordinating accounting operational functions
• Managing the accumulation and consolidation of financial data
• Coordinating and preparing internal financial statements
• Preparing audit work papers
• Working with the CFO on the budget process
• Assessing current accounting operations, offering recommendations for improvement and implementing new processes
• Evaluating internal control systems
• Ensure Organizational Excellence and Core Values are being practiced. Core Values: Respect, Diversity, Integrity, Public Trust, Empathy and Professionalism.

Payable Duties:

10% of time

• Verify documentation and approvals.
• Make selections for check run
• Process year end 1099s
• Reconcile AP to GL
• Landlord and client payments

Oversee and assist with AP functions such as:

• Accurate entry of invoices.
• Process checks and ACH payments
• Input new vendors and update vendor information.

Accounts Receivable Duties:

20% of time

• Reconcile AR and subledgers to GL

Oversee and assist with AR functions such as:

• Enter payments into Tenant Accounts Receivable system to record charges and process refunds.
• Set-up direct debit for tenant payments.
• Prepare tenant re-payment agreements.
• Bring in re-occurring rent charges and process tenant move-outs.
• Process security deposits and application fees.
• Close Tenant Account Receivable month.

Bank Statement Duties:

5% of time

• Reconcile bank statements
• Balance bank statement to GL

Collections Duties:

10% of time

• Communication to collect debt.
• Record using concise, accurate reports and spreadsheets.
• Process collections of outstanding payments.

Payroll Duties:

10% of time

• Process payroll.
• PERS reporting.
• Payroll tax payments.
• Quarterly & Annual PR reporting.

Accounting Duties:

45% of time

• Responsible for coordinating with Maintenance Supervisor, Maintenance Technician, and Asset Managers regarding move-outs, work orders, and any other items relating to tenant charges.
• Reconcile Balance Sheet GLs.
• Preparing Audit work papers
• Financial Reporting duties
• Budget preparation
• Maintaining records in the Fixed Asset system
• Preparing internal invoices
• Journal entries
• Monitor Inventories

Other duties as assigned

Minimum Qualifications (Experience/Education):

• Valid Montana Driver’s License or ability to obtain within 60 days of starting employment with HomeFront.
• BS degree in accounting.
• Strong attention to detail, accuracy, and efficiency.
• Critical thinking and problem-solving skills
• Demonstrated proficiency of Microsoft Excel.
• Comprehensive understanding of accounting practices and procedures.
• Prefer knowledge and experience with HUD regulations and accounting
• Minimum of 5 years (prefer 10 years) of accounting experience.
• Ability to comply with local, state, and federal financial regulations, as well as the regulations established by HomeFront.

Competencies or Knowledge, Skills and Abilities:

• Relate to and effectively work with low-income, elderly, and/or disabled persons in a professional and respectful manner.
• Manage time and tasks efficiently with limited supervision.
• Work professionally with co-workers, residents, vendors, and the general public.
• Speak and understand English in spoken and written form.
• Develop letters, memoranda, reports, and schedules, using grammatically correct English.
• Work with adding machines, calculators, databases, and bank accounts.
• Strong attention to detail.
• Ability to multi-task effectively.
• Conflict resolution.

Physical Demands & Working Conditions:
Constant (67%-100%)

Frequent (34%-66%)

Occasional (1%-33%)

Manual dexterity (Right, Left, Both)

Sitting

Talking

Listening

Close, distant, & peripheral vision

Depth perception

Ability to adjust focus

Moderate noise

Lift up to 25 pounds

Stoop, kneel, crouch, or crawl

Walking

Standing

Reaching

HomeFront is an Equal Opportunity Employer. HomeFront does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.

The above statements are intended to describe the general nature and level of work being performed by the individual assigned this position. This job description is not intended to be an exhaustive list of all responsibilities, duties and skills of the personnel in those positions(s).

Position is open until filled. HomeFront Employment Applications are available at www.homefrontpartners.org/about-homefront/work-for-homefront/.

Job Type: Full-time

Pay: $51,633.00 - $80,736.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Day shift
• Monday to Friday

COVID-19 considerations:

Ability to commute/relocate:

• Billings, MT 59101: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• Accounting: 5 years (Required)

License/Certification:

• Driver's License (Preferred)

Work Location: In person

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