Job description
Job Summary
At Ariadne Labs, the Special Project Coordinator is a key member of each of Ariadne’s programs, initiatives and projects, supporting the delivery of work with excellence: on time, on budget, on scope and with a high level of quality. This Project Coordinator position will work on a portfolio of special projects. Under the direction of the Associate Director for Ariadne Labs Project Management, the Project Coordinator will support the coordination of the Ariadne Labs Research Community. The Ariadne Labs Research Community aims to foster connections between Ariadne-affiliated researchers to promote collaboration in health systems innovation research.
The Project Coordinator will also have the opportunity to work on projects across the lab, gaining exposure to the breadth of programmatic areas, from maternal and child health, rural home hospital care, serious illness care, vaccine delivery, and safe surgery. In addition, this role will also have the opportunity to work on cross-organizational projects and initiatives in support of Ariadne Labs mission and strategic goals.
This position will comprehensively support project and platform administrative, operational, knowledge management, and communications needs. These include, but are not limited to: event planning, supporting internal and external communications, meeting scheduling and management; developing and monitoring documentation systems, workplans and other tracking tools for discrete projects; drafting or otherwise contributing to the development of reports, presentations, and deliverables; engaging with the Associate Director of Ariadne Labs Project Management and other stakeholders in thought partnership to continuously improve coordination of the position’s portfolio of work.
In addition to their role with a specific project team or teams, the Project Coordinator is expected to be an active member of the Ariadne Labs organization, supporting Ariadne Labs’ mission, participating in the success of Ariadne Labs as a whole, and demonstrating Ariadne Labs’ values on a daily basis.
Our core values are:
The Project Coordinator will also have the opportunity to work on projects across the lab, gaining exposure to the breadth of programmatic areas, from maternal and child health, rural home hospital care, serious illness care, vaccine delivery, and safe surgery. In addition, this role will also have the opportunity to work on cross-organizational projects and initiatives in support of Ariadne Labs mission and strategic goals.
This position will comprehensively support project and platform administrative, operational, knowledge management, and communications needs. These include, but are not limited to: event planning, supporting internal and external communications, meeting scheduling and management; developing and monitoring documentation systems, workplans and other tracking tools for discrete projects; drafting or otherwise contributing to the development of reports, presentations, and deliverables; engaging with the Associate Director of Ariadne Labs Project Management and other stakeholders in thought partnership to continuously improve coordination of the position’s portfolio of work.
In addition to their role with a specific project team or teams, the Project Coordinator is expected to be an active member of the Ariadne Labs organization, supporting Ariadne Labs’ mission, participating in the success of Ariadne Labs as a whole, and demonstrating Ariadne Labs’ values on a daily basis.
Our core values are:
- Respect for the Ariadne Labs mission, our community, each other, and ourselves;
- Stewardship of our work and resources;
- Pursuit of excellence, with a focus on continual improvement;
- A belief in a collaborative, multidisciplinary approach to our work;
- A commitment to meaningful diversity and inclusion in our work and in the Ariadne Labs community.
Characteristics of people who thrive at Ariadne are:
- humility about the limits of one’s own expertise and experience
- intellectual curiosity
- agility
- self-discipline
- attention to detail
- willingness to roll up sleeves to get the job done
Position Description
Duties include, but are not limited to:
PLEASE NOTE: This position has a term appointment of 1 year from date of hire with the possibility of extension. This is a hybrid position and this position will be based in Boston, MA. Additional detail pertaining to this position will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington).
PLEASE NOTE: Finalists may be required to complete a writing sample.
- Perform administrative duties under general supervision at a high proficiency level (hiring manager may ask for a writing sample and/or administer a skills test during the interview process)
- Support teams including on-site support for meetings, presentations, and special events, managing correspondences, preparing agendas, preparing visual aids or materials, room set-up, and taking minutes;
- Partner with the Events & Development Coordinator to plan internal and external events
- Develop mechanisms and systems for tracking event, project and platform details; Assist with the development of work plans, timelines, and reports to funders
- Support the planning of meetings including coordinating with hotels, venues, catering, creating itineraries, and booking travel for guests
- Build strong working relationships with both internal and external stakeholders to move the work forward
- Assist with the development and maintenance of program materials
- Represent Ariadne Labs professionally with staff, guests, donors, callers, and external visitors; greet guests, candidates, and donors
- Process financial tasks including processing expenses and reimbursements, travel booking, and memberships for business-related activities
- Maintain contact information for external collaborators, partners, and stakeholders
- Assist with the logistics, documentation, and organization of applying for grants
- Maintain filing systems, including version control and organization of knowledge management systems
- Conduct targeted literature searches as needed
- Participate in organization wide meetings that promote understanding of Ariadne Labs and provide professional development opportunities
- Perform other related duties as required; provide cross coverage as needed
PLEASE NOTE: This position has a term appointment of 1 year from date of hire with the possibility of extension. This is a hybrid position and this position will be based in Boston, MA. Additional detail pertaining to this position will be discussed during the interview process. All remote work must be performed in a state in which Harvard is registered to do business (Connecticut, Massachusetts, Maryland, Maine, New Hampshire, New York, Rhode Island, Vermont, California (exempt staff only), Georgia, Illinois, New Jersey, Virginia, and Washington).
PLEASE NOTE: Finalists may be required to complete a writing sample.
Basic Qualifications
- 4+ years of relevant work experience is required; a combination of education and experience may be considered.
Additional Qualifications and Skills
The following job-specific skills and competencies are preferred:
The following cultural competencies are also preferred:
- Microsoft Office Suite
- Familiarity with the Google information environment is valuable (e.g. Google Docs, Google Sheets, Google Drive, etc.)
- Set-up video and audio conference calls and virtual meetings
- Proficiency with personal computers, spreadsheet, graphic, and database programs
- Written and verbal communication skills
- Project management skills
- Positive, flexible, professional, and a can-do attitude
- Work independently and uses strong interpersonal skills to problem-solve complex issues
- Develop timelines and meet competing deadlines on time and with high caliber deliverables
- Handle complex and confidential information with discretion
- Learn project content quickly
The following cultural competencies are also preferred:
- Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
- Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
- Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
Additional Information
Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
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- The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
- Harvard University requires pre-employment reference checks and background screenings.
- This position has a 90 day orientation and review period. The O&R period will be waived for any internal Harvard employee transfers.
Harvard University continues to place the highest priority on the health, safety and wellbeing of its faculty, staff, and students, as well as the wider community. Please note that all new employees will be required to provide confirmation of primary series COVID-19 vaccination upon hire, as detailed on our COVID-19 Vaccine Requirement Webpage. Harvard University Health Services employees and other health care individuals are also required to be up to date on vaccination as described by the CDC. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. Additional information regarding this requirement, exemptions, verification of vaccination status, and other related policies and resources may be found on the University’s COVID-19 Information Website.
Benefits
We invite you to visit Harvard’s Total Rewards website to learn more about our outstanding benefits package, which may include:
- Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
- Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
- Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
- Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
- Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
- Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
- Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
- Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
- Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration
Department Office Location
USA - MA - Boston
Job Code
403134 Coordinator I
Work Format
Hybrid (partially on-site, partially remote)
Department
Ariadne Labs
Sub-Unit
-
Time Status
Full-time
Salary Grade
054
Union
55 - Hvd Union Cler & Tech Workers
Pre-Employment Screening
Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
At the Harvard T.H. Chan School of Public Health, we believe that diversity is integral to the Harvard experience and our mission of improving public health education, research and policy. Diversity of cultural backgrounds, identities, lived experiences, perspectives, and ways of understanding the world enriches our community and enables us to best meet the public health needs of the United States and the world. Ongoing learning and development related to diversity allows for both individual and institutional growth, and is necessary to foster and sustain a culture of inclusion. To achieve this, we are committed to ensuring equitable access to opportunities for learning, living, and working at the Harvard Chan School. We maintain an unwavering dedication to diversity, inclusion, and belonging as core to our institutional values and to actively counter, minimize, and address racism, sexism, xenophobia, homophobia, gender bias, and all forms of discrimination.
Learn more about the School’s mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.
Learn more about the School’s mission, objectives, and core values and our diversity, inclusion, and belonging initiatives.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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