Come be a part of the inspiring mission at BYU! In this Department Office Manager position, you will get to manage all aspects of the daily operations for the Comparative Arts & Letters Department.

As a full-time BYU employee, you’ll enjoy tuition benefits, low-cost health insurance, and incredible retirement plans (including employer-funded and matching 401K contributions). Because we know the importance of maintaining a healthy work-life balance, we also offer generous paid leave, including vacation, sick leave, parental leave, and 13 paid holidays. Visit our BYU Benefits webpage to learn more about these benefits and so many others.

Responsibilities of this position include, but are not limited to:

Administrative Support:

• Serve as department hiring manager
• Keep and update the department administrative timeline, handbook, and policies
• Create and submit the class schedule in coordination with the associate chairs
• Provide and train faculty and student staff with correct information on University policies and procedures.

Office Management:

• Hire, train and supervise student secretaries
• Handle email correspondence relating to department programs.
• Provide general information to students and parents with questions about department program requirements
• Inform faculty of important dates and upcoming deadlines.
• Order supplies as needed

Finances:

• Maintain the department budget
• Manage the department’s purchasing and campus card transactions and help with faculty travel
• Oversee the tracking and awarding of department scholarships
• Provide reliable financial information to chair and associate chairs as requested
• Prepare and submit adjunct faculty contracts and student employee eForms

Faculty Support:

• Assist in the department’s recruiting and outreach efforts
• Offer support for teaching and assessment practices
• Assist with the planning of various department events
• Provide assistance to student instructors.
• Monitor grade submission

Education/Experience:

Required: Bachelor’s degree plus two years office administrative work experience or the equivalent combination of education and office experience.

Preferred: Bachelor’s degree with additional 5 years’ experience in combination of administrative and finance work

Skills, abilities, knowledge, licenses, certifications:

Required:

• Proven proficiency in administrative and financial support functions
• Computer skills and demonstrated proficiency with MS Office, Word, Excel, Outlook
• Ability to prioritize work and meet deadlines
• High level of writing and verbal communication skills, strong decision-making ability, and attention to detail

Preferred:

• Supervision experience
• Experience in scheduling travel arrangements
• Familiarity with university systems (financial, travel, HR, etc.)

Employee Class: Staff (Full-Time)

Work Location: Provo Campus

Environment: General office or other equivalently good environment

Physical Exam Required: N

Desired Start Date: As soon as possible

Job Close Date: 04/19/2023

Pay Level: 48

Approximate Starting Salary: $38,500 - $50,000

Documents Required at time of Application:

Required: Resume
Optional: Cover Letter, Letter of Recommendation 1

Members of The Church of Jesus Christ of Latter-day Saints must hold and be worthy to hold a current temple recommend.

Brigham Young University is an equal opportunity employer, including disability and protected veteran status.