RECRUITMENT DETAILS:

• Effective July 1, 2023, the salary range will be: $13,689 - $16,645.
• The current opening is 40 hours per week, 12 months per year.
• The recruitment will be run as Open, meaning it is open to current employees, employees on the reemployment list, and the public. This will result in the creation of one list of successful candidates to be considered for hire.
• Only online applications will be accepted: https://www.governmentjobs.com/careers/downey

Final job description pending Personnel Commission approval process.

EDUCATION AND EXPERIENCE:

Any combination equivalent to:

• Bachelor's Degree from an accredited four-year college or university in human resources, industrial psychology, public administration, or related field.
• Five years' experience at a professional level in recruitment, classification, job analysis, selection, salary administration, policy development, discipline or labor contract administration.
• A Master’s Degree in public administration, industrial/organizational psychology, business administration or a related degree may substitute for one year of the requirement experience.
• At least three years of the required experience must be at the supervisory level in a school district.
• Merit System experience is highly desirable.

LICENSES AND OTHER REQUIREMENTS:

• Valid California driver's license.
• Must be, and remain, insurable under the District's vehicle driver's insurance policy at the standard rate.

KNOWLEDGE OF:

• Modern personnel practices and principles, including Equal Employment Opportunity guidelines and their application to District personnel practices.
• Job analysis, survey techniques, and salary administration procedures.
• Labor relations, state and federal laws, and guidelines related to public personnel administration.
• Basic statistics.
• Modern office equipment, procedures, personal computer, and job-related software programs.
• Basic research techniques and questionnaire design.
• Principles of supervision and management.
• Appropriate safety precautions and procedures including safe driving techniques.
• Laws relating to driving a motor vehicle.
• Provisions of the California State Education Code, Government Code, Labor Code, and other statutes governing classified employment and merit systems.
• Effective public relations and interpersonal relations methods using tact, patience, diplomacy, and courtesy.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Effective oral and written communication methods.

ABILITY TO:

• Plan, organize, and direct a comprehensive personnel management program.
• Analyze situations accurately and adopt an effective course of action including proposing logical solutions to problems.
• Gather and analyze data using accepted statistical methods.
• Write policies and regulations clearly and concisely.
• Research, evaluate, and prepare comprehensive concise reports and recommendations.
• Read, interpret, apply and explain laws, rules, regulations, policies and procedures.
• Develop and present effective oral presentations for staff development and other programs.
• Demonstrate effective leadership of, and supervise, train, and evaluate personnel.
• Plan and organize work.
• Meet schedules and time lines.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain records and prepare reports.
• Work independently with minimal supervision.
• Operate a vehicle observing legal and defensive driving practices.
• Demonstrate mental acuity sufficient to perform the essential functions of the position, including the management of programs, interpretation and implementation of rules, making policy decisions, evaluating results and making determinations relative to the effective performance of tasks.
• Work within stressful situations.
• Make evaluations or decisions without immediate supervision.
• Accept and carry out responsibility for directions, control and planning.\
• Relate to others beyond giving and receiving instructions, influencing people on a consistent basis.
• Exhibit integrity, ethical behavior and strength of character.
• Demonstrate behavior in line with CHARACTER COUNTS! principles of trustworthiness, respect, responsibility, fairness, caring, and citizenship.

BASIC FUNCTION:

Under general administrative direction of the Personnel Commission, plans, organizes and administers comprehensive human resources program for the District which includes all personnel transactions and procedures for classified employees; develops/administers the Commission annual budget; proposes personnel policies, rules and procedures and ensures the District personnel program complies with Commission rules and regulations, Board policies, and bargaining unit contracts; researches and applies new legislation; ensures compliance with laws and regulations pertaining to classified employment; serves as member of the negotiating team and on Superintendent’s Cabinet; serves as secretary and executive officer of the Personnel Commission; performs related work as required.

DISTINGUISHING CHARACTERISTICS:

Special working conditions apply to this one-position class, such as the requirement to travel to, and attend evening and weekend meetings and conferences. The incumbent reports to the Personnel Commission, but also performs duties on behalf of the Board of Education; participates in labor negotiations and contract administration; must develop and maintain effective working relationships with all constituents. This position is exempt from overtime compensation.

REPRESENTATIVE DUTIES:

Serve as Secretary to the Personnel Commission; prepare, or cause to be prepared, an annual report to the Board of Education on behalf of the Personnel Commission. E

Develop and prepare the annual preliminary budget for the Personnel Commission; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established guidelines. E

Administer the personnel program of the Classified Merit System of the District; perform a variety of duties related to the planning, organization and direction of Classified Personnel. E

Supervise job analyses for selection and classification purposes and make recommendations; review reclassification requests of classified positions; perform or oversee the performance of audits and position analyses to determine appropriateness of reclassification requests; maintain the classification plan for classified service. E

Oversee conduct of salary surveys to determine community practice with respect to classification and salary matters, establishment of study design, collection, compilation and analysis of data, and formulation of recommendations. E

Provide technical expertise and information to the Personnel Commission regarding assigned functions; assist as needed in the formulation and development of District policies. E

Ensure the establishment of eligibility lists and certify eligibles to hiring authority in accordance with the provisions of law. E

Establish and maintain effective relationships with all constituents on behalf of the Personnel Commission. E

Provide support to District administrators in methods to evaluate and counsel employees through the use of the performance improvement plan or other methodology; assist and counsel employees with problems relating to recruitment, discipline or other issues as requested. E

Administer District's zero tolerance drug and alcohol program. E

Assist in administration of worker's compensation program, reviewing documentation and making recommendations for action; conduct accommodation meetings as needed in industrial and non-industrial situations; maintain reemployment list for medically separated employees. E

Develop and recommend new and revised rules, regulations and policies as necessary; make necessary investigations pertaining to irregularities in the administration of Personnel Commission rules and regulations. E

Direct the preparation of Personnel Commission agenda, meeting minutes, classified personnel Board of Education agenda information, and other documentation of personnel actions. E

Coordinate all aspects of hearings on appeal by classified employees. E

Maintain and assure proper security and confidentiality of classified employee personnel files and records. E

Develop and maintain seniority lists; prepare and administer layoff notices; and maintain reemployment lists. E

Attend Personnel Commission, Board of Education and assigned management and committee meetings. E

Review criminal record reports of new hires, substitutes and Contractors. E

Plan, organize and implement long- and short-term programs and activities designed to develop assigned programs and services. E

Assure compliance with a variety of state and federal regulations, laws and reporting requirements. E

Direct the preparation and maintenance of a variety of narrative and statistical reports, records and files related to the Personnel Commission. E

Communicate with other administrators, employee groups, employees and other District personnel to coordinate activities and programs, resolve issues and conflicts, and exchange information. E

Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; plan, coordinate and arrange for appropriate training of subordinates. E

Serve as member of negotiating team; assist District management in the administration of the classified labor agreements. E

Serve as member of Professional Growth Committee for classified employees; oversee administration of inservice trainings, including but not limited to those related to the Professional Growth program. E

Conduct process for appointment of Personnel Commissioners. E

Attend and conduct staff meetings; attend state and regional conferences and workshops to maintain current knowledge of the Personnel Commission regulations and requirements. E

Maintain current knowledge of laws and regulations related to assigned activities; review and report on proposed legislation affecting the classified service.

Perform related duties as assigned.

Note: At the end of some of the duty statements there is an "E" which identifies essential duties required of the classification.

The selection process will consist of a supplemental application evaluation and a technical/general qualifications appraisal interview.

Date for Structured Oral Panel Exam: Thursday, June 1, 2023

Date for Final Interviews: Wednesday, June 4, 2023

WORKING CONDITIONS:

ENVIRONMENT:

Office environment, driving to attend various locations and event functions related to assignment.

PHYSICAL ABILITIES:

Sitting for extended periods of time; hearing and speaking to communicate and exchange information; seeing to assure accuracy of reports and documents; dexterity of hands and fingers to operate a computer terminal and office equipment; lifting light objects weighing up to 20 pounds; and kneeling, bending at the waist, and reaching to maintain and retrieve files.

Full-time Management and Confidential Employees earn up to:

• 22 paid vacation days per year
• 3 paid management compensation days per year
• 14 paid sick leave days per year with unlimited accumulation
• 13 paid holidays

The District offers two excellent medical plans, Blue Shield and Kaiser Permanente; two dental plans, Delta Dental and MetLife SafeGuard; and vision care through Vision Service Plan (VSP). Currently full-time employees (employees working 6 hours or more per day) pay 10% of the premium cost for these plans. All plans are available to the employee and their dependents. This coverage is available to employees working a minimum of 20 hours per week.