Title: Division Office Manager

Salary Range: $2,300 - 3,795 per month

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: On-Site

FLSA Status: Non-Exempt

College: Bluegrass Community & Technical College

Campus Location: Bluegrass C&TC - Toyota

Department: Skilled Trades

Benefits

Bluegrass Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity including:

• Exceptional health care, vision, dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Division Office Manger provides administrative and budgetary support for the Advanced Manufacturing and Skilled Trades divisions within Academics and Workforce Development.

Job Duties:

1. Position supports Assistant Deans of the Advanced Manufacturing and Skilled Trades divisions.
2. Prepare semester contracts for adjuncts and full-time faculty overloads. Distribute and collect new hire paperwork for adjuncts, including verifying documents.
3. Track departmental budget and order departmental supplies. Primary cardholder for the division (responsible for pro-card edits and paperwork). Enter travel reimbursements and purchasing vouchers.
4. Perform general administrative support duties for the division (e.g. attend division meetings and prepare minutes, room reservations, order toner and paper for printers, place printer service calls, place IT work orders, etc.).
5. Data entry – attach instructor names to classes in PeopleSoft.
6. Provide guidance and support to faculty and adjuncts as needed (e.g. password resets, questions about verifying attendance, entering grades, posting cancelled class signs, etc.).
7. Serve as division receptionist for Advanced Manufacturing and Skilled Trades division (greeting students, answering general student questions, answering the phone, etc.).
8. Position involves covering general campus duties during lunch hours and when campus assistant is out of office. (answering phones, greeting visitors, and assisting with campus hosting)
9. Other duties as assigned.

Minimum Qualifications:

• Associate's degree (related field) and one year of related experience, or equivalent.

Preferred Qualifications:

• Commitment to the mission of the comprehensive community and technical college
• Excellent communication skills, organizational skills, and attention to detail
• Demonstrated ability to work collaboratively with others
• Strong computer skills and the ability to work in a fast-paced environment
• Demonstrated ability to provide exceptional customer service
• Self-directed and ability to carry out most assignments with limited direct supervision