Job description

Description:
ORGANIZATIONAL SUMMARY:
Our Goal is to promote a culture of professionalism that operates at the highest level of
integrity. We strive in hiring the best staff, providing them substantial training, competitive
compensation and significant career growth opportunities. We know your success is our
success. Our organization spans across 28 auto manufacturer brands at 14 locations throughout the Bay
Area. As a family-owned business, our associates work together across stores to ensure that our
customers get the right vehicle at a competitive price.

POSITION OVERVIEW:
We are seeking a highly capable Document Specialist to manage our documenting processes and
systems. In this role, your duties will include organizing paper and electronic files, securely
storing documents, as well as distributing documented materials to various lenders.
To ensure success as a Document Specialist, you should demonstrate knowledge of document
classification systems and ideally have experience in a similar administrative role. An
outstanding Document Specialist will be detail-oriented and someone who can be relied upon to
accurately process important documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Assist Finance Director and Accounting Office in ensuring prompt processing of all deals
Ensuring the correct flow of documents from the Finance department to the Business Office
Daily processing of prior day’s deals and report development to management
Packaging documents for DMV and finance institutions
Processing all vehicle sales documentation – contracts, incentives, etc.
Fax, email, and mail documents as needed for funding and record retention
Understand and comply with all regulations that affect new and used vehicle finance
departments, and process finance and lease deals accurately, fairly and in accordance
with local, state and federal statutes, as well as company policies
Retrieving documents, records, and reports
Performs general office duties such as keeping filing up to date, (electronic & paper),
scanning, photocopying and faxing vehicle documents as needed
Ensure that all required documentation is obtained and submitted to the finance source
so the finance contract can be paid in a timely manner
Check all paperwork for correct title, lien information, taxes, etc.
Verify insurance with customers’ agents, obtain deposits, verify trade payoffs
Any additional responsibilities requested by the Finance Director

QUALIFICATIONS
Must be detail oriented, and have exceptionally strong organizational and effective time
management skills
Ability to manage multiple tasks simultaneously and meet deadlines is a must
Work product must be high-quality and consistent
Exceptional written and verbal communication skills and a highly polished, professional
demeanor are essential
Ability to multi-task and be detail oriented
Excellent Proficiency with Microsoft Word and Excel
Strong analytical skills
Generally proficient with technology devices and software
Strong organizational and follow up skills
Solid work ethic and be self-motivated
Excellent communication skills
A professional appearance and a positive attitude
All applicants must be able to demonstrate ability to pass pre-employment testing to
include background checks, MVR, drug test, credit report, and valid driver license

PHYSICAL REQUIREMENTS, WORK ENVIROMENTS, and WORK SCHEDULE:
Ability to lift a minimum of 50 pounds. Safely work with team to lift and maneuver items
weighing up to 100 pounds. Stand, walk or sit for long periods of time without resting. Ability
to perform routine kneeling, crouching or crawling. The physical demands described here are
representative of those that must be met by an employee to successfully perform the essential
functions of this job. Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.

WORK LOCATION:
Document Specialist

This position is headquartered in Sacramento CA.
This position may require traveling to other office locations or off-site meetings as required.
Job Type: Full-time, Non-Exempt, Thursday – Monday (Weekends Included); Some Holidays

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
Price Simms Family Dealerships is an equal opportunity employer, and all qualified candidates
will receive consideration for employment without regard to race, color, religion, sex, sexual
orientation, gender identity, genetic information, national origin, protected veteran status,
disability status, or any other characteristic protected by law.

Requirements:
EDUCATION AND EXPERIENCE:
High School Diploma or GED.

Qualification in office administration, secretarial work, or related training.

Proficiency in computer software, such as Microsoft Word, Excel, Google Docs, etc.

Experience in organizing, filing, archiving, and distributing documents.

Knowledge of document classification categories and electronic filing systems.

Experience working with office equipment, such as printers, copiers, scanners, and fax machines.

Ability to securely store or discard documents and maintain confidentiality.

Excellent organizational and communication skills.

Rate of Pay: $18 - $20/hour

seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.