Job description
This recruitment will be used to fill one full-time Education Program Assistant 2 in the Oregon State University Extension Lincoln County Office. This is a limited duration appointment expected to last approximately two years from the appointment begin date. This position is based in Newport, Oregon. To learn more, go to
https://extension.oregonstate.edu/lincoln
.
This Educational Program Assistant 2 position will be a team member who will assist the OSU Extension Lincoln Office with the mission of engaging the people of Oregon and delivery of educational programs and services to the people of Lincoln County. This position will provide outreach and serve several programs that enhance positive youth development and community health, including 4-H Youth Development Programs.
Program Mission
4-H provides young people with intentional, high quality learning experiences that promote positive interactions with adults and peers, sustained and active participation across time, and opportunities to make meaningful contributions to the world around them. This mission is accomplished through the work of volunteers, youth, community members and professionals who organize and conduct learning experiences in club, group, community, and family settings. Programs are implemented in a manner that is consistent with the best practices in the field to youth development and respectful of local norms and culture.
The Oregon Extension and 4-H Youth Development Programs reach close to 100,000 young people annually through out-of-school, after-school, and in-school programming. 4-H staff may provide administrative oversight to a broad array of programs which may involve minors, animals, and firearms. Some 4-H experiences may require transportation of members in motor vehicles and chaperoning overnight accommodations. 4-H staff are also required to assure compliance with Federal and State regulations related to youth protection, fund-raising, taxation, and the non-profit status of 4‑H and affiliated organizations.
Purpose of the Position
This position’s primary responsibility is to assist the managing 4-H faculty member with the administrative duties associated with OSU Extension Lincoln County 4-H Youth Program and 4-H activities at the Lincoln County Fair. The Lincoln County Fair is a significant outreach educational program that provides a venue for 4-H youth to compete, display and exhibit their 4-H Project offerings as well as providing outreach education, competition and exhibition for local and regional community members. Programs are implemented in a manner that measures impact, fosters program improvement and strengthens community connections.
This position will not be responsible for any handling of proceeds from the Lincoln County Fair or contractual obligations of the Lincoln County Fair.
Commitment to Inclusive Excellence:
Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language Access regulations.
In addition, this individual will work with the managing faculty member to design, develop, maintain and/or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation.
Please visit the following webpages for more information on our commitment to inclusive excellence:
OSU Division of Extension and Engagement’s Diversity, Equity, and Inclusion Unit:
https://extension.oregonstate.edu/about/diversity-equity-inclusion
OSU Moving Forward Together
https://leadership.oregonstate.edu/president/moving-forward-together
Position Duties
The Education Program Assistant embeds the commitment of the university to a collaborative and inclusive community in all interactions and duties performed. In addition, this individual contributes to a welcoming and respectful workplace culture.
45% 4-H Educational Program Coordination and Outreach
- Work cooperatively as part of the OSU Extension Lincoln County 4-H Youth Development team developing, delivering, coordinating and promoting special events and educational programs.
- Collect data to register and enroll 4-H youth participants. Maintain group and individual participant records including input of online data.
- Assist in coordination of special events, contest and workshops (e.g., Youth in Action and Skills Contest).
- Contribute to equity, inclusion and diversity as part of educational delivery and programming.
- Update and develop website and social media content.
- Coordinate with managing faculty on responsibilities as it relates to OSU relationship with the County 4-H Association: Ensure County 4-H Association agreements are on file and followed; Follow OSU financial policies, standards, rules, procedures, and best practices; Association bylaws; County 4-H Association agreement with OSU; Refer to the 4-H Procedures handbook for working with the County 4-H Association.
- Help with coordination of the 4-H activities at the Lincoln County Fair event as necessary.
40% After School Program Management
- Develop, implement, and deliver STEAM-based curriculum for youth ages 8-15.
- Maintain a clear and consistent line of communication with program coordinator and parents.
- Maintain cleanliness, hygiene and organization of program space and ensure program materials are inventoried and properly maintained.
- Maintain student participation and attendance throughout the year via recruitment and retention activities.
- Provides lead work and orients program volunteers, student helpers and guest leaders.
- Cultivate community relationships by acting as an ambassador for the program as necessary with community members, program participants, partners, collaborators, supporters and advocates, actively building relationships that will advance the mission and outcomes of the program.
10% Volunteer Coordination
- Recruit, coordinate and train 4-H volunteers to assist before, during and after Fair and for 4-H events. This will require travel to different locations throughout the county.
- Communicate regularly with program volunteers, responding to questions and providing general project support.
5% Other Duties
- Perform other duties as assigned.
Associate’s Degree and three years of work experience (paid or volunteer) supporting community programs that serve children, youth or adults OR Bachelor’s Degree and one year of work experience (paid or volunteer) one year of which must be working in youth development programs, adult education, teaching, program delivery or related functions OR Five years experience in a field related to the duties of the position AND a high school diploma or equivalent. AND Demonstrated oral and written communication skills. Demonstrated skill to work with diverse audiences. Demonstrated skill to use computers for word processing, data management, and communications.
Additional Required Qualifications- A demonstrable commitment to promoting and enhancing diversity and inclusion.
- Demonstrated ability to successfully engage diverse populations in a culturally responsible manner.
- Demonstrated ability to work independently with minimal supervision.
- Demonstrated ability to work as a collaborative member of a team.
- Ability to use software to update content on webpage and social media.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
Preferred (Special) Qualifications
- Ability to meet deadlines, prioritize multiple tasks, manage projects, and work independently.
- Demonstrated ability to successfully engage Spanish-speaking audiences by utilizing strong Spanish language skills and applying understanding of cultural traditions and norms of Spanish-speaking community members.
- Flexibility to perform work in a variety of settings (fairgrounds, schools, etc.) and to work occasional evenings and weekends depending on program needs.
- Increased work hours will be required during the county fair season and for other special events.
- Ability to transport up to 30 lbs. of program equipment.
- Travel is required to provide educational support services and volunteer coordinator to different locations throughout the county.
Posting Detail Information
Posting Number
P04096CT
Number of Vacancies
1
Anticipated Appointment Begin Date
04/10/2023
Anticipated Appointment End Date
03/31/2025
Posting Date
03/20/2023
Full Consideration Date
Closing Date
04/03/2023
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.
Your profile
MUST
clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for classified staff positions.
Equivalent years of experience is based on full-time equivalent (40 hours per week).
If you are using relevant volunteer experience to meet minimum qualifications please include this information in the Employment History section of the application.
Equivalent years of experience is based on full-time equivalent (40 hours per week).
If you are using relevant volunteer experience to meet minimum qualifications please include this information in the Employment History section of the application.
Typically, the starting salary is at the lower end of the salary range.
For additional information please contact: Kym Luth, kym.luth@oregonstate.edu
OSU is committed to the health of our local and global community. All employees and students are required to comply with the university’s COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU’s plans for safety and success, as well as options for compliance with the vaccination program.
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per University Standard 05-010 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months. Offers of employment are contingent upon meeting all minimum qualifications including the Criminal History Check Requirement.
This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq. Offers of employment are contingent upon meeting all minimum qualifications including the Motor Vehicle Check Requirement.
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