Description

2023 Hiring Range: $7,411 - $8,284 per month with growth to $9,261.

This position is a full-time, Fair Labor Standards Act, exempt position. The regular work schedule is Monday through Friday, 8:00am to 5:00pm. Hybrid and flexible schedules may be available. This position requires additional availability and extended workdays outside of regular business hours to respond to urgent/emergent situations such as floods, fires, natural disasters, and other emergency situations. The incumbent in this position is not a Civil Service employee.

General Purpose:

Reporting to the Administrative Services Director, the Emergency Management and Safety Coordinator position develops and coordinates the City's Emergency Management and Emergency Preparedness and City Safety programs. This position works under limited supervision and is primarily responsible for providing consultation and technical guidance on City safety programs and initiatives; developing and organizing safety compliance trainings; managing safety policies and/or procedures; oversight of City activities in all phases of emergency management planning, mitigation, preparedness, response, and recovery; and performing grant, contract, or budgetary research and analysis. The Emergency Management and Safety Coordinator uses discretion and independent judgement in determining courses of action over significant matters related to safety and emergency management, and works in close collaboration with the Sumner Police Department and other departments within the City as well as outside emergency and safety management agencies.

About Sumner:

The City of Sumner’s vision is to set the standard of excellence for a progressive small city. In working to achieve that vision, Sumner prioritizes and celebrates diverse perspectives, life experiences and differences. The City actively seeks and encourages people with diverse backgrounds and characteristics to apply and all come together with a goal of continuing to learn and improve to better serve the residents, businesses and visitors of our community. Sumner remains a traditional city of just over 10,000 residents with agricultural roots, known for decades as the Rhubarb Pie Capital of the World. At the same time, its compact, walkable layout aligns perfectly with progressive planning trends, as its classic Main Street becomes repurposed for boutiques, independent restaurants and daily services such as legal offices, financial advisors and doctors. While Sumner retains historic neighborhoods of Craftsman houses and an active high school right on Main Street, it also offers over 16,000 manufacturing and distribution jobs for companies such as REI, Keurig Dr. Pepper, Amazon.com, and Dillanos Coffee Roasters. With a downtown Sound Transit station with buses and trains, it is well connected to the Puget Sound region while striving to be a full service city with the largest YMCA facility in the state of Washington as well as a link trail system that will connect the Foothills and Interurban trails. Like the community, the city government is large enough to be professional but small enough to be creative. The City has won a variety of awards from the Governor's Smart Planning Award to recognition at the International Association of Chiefs of Police for its groundbreaking police work on victims' assistance. With a strong mayor format, the City has just over 100 employees who operate a cemetery, wastewater treatment facility, accredited police department, animal shelter, parks, full service public works and administration.

Examples of Duties

The job duties and responsibilities in this job description in no way imply that these are the only duties to be performed. Employees occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties requested by a supervisor. While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty with proficiency.

Emergency Response:

• Represent the City at East Pierce Interlocal Coalition (EPIC) emergency management group, Pierce County Department of Emergency Management, Washington State, and FEMA; engage in activities and provide input as needed.
• Ensure the Emergency Operation Center (EOC) and all equipment is in a constant state of readiness, through regular setup use and exercises; develop and provide regular training program to assigned staff; ensure citywide NIMS compliance via training and Emergency Management plan development and review. Coordinates with State and Federal funding sources to ensure NIMS preparedness and response activities are funded and accomplished.
• Coordinates, develops, and provides annual updates to the City's Comprehensive Emergency Management Plan (CEMP) and other emergency plan(s); in coordination with department management teams, drafts standard operating procedures, policies, and various emergency management checklists. Ensures consistent development and application of emergency management and incident action planning for City response activities.
• Plans, oversees, develops, coordinates, and provides annual training requirements (including drills and tabletop exercises) for employees, elected officials (as appropriate), and volunteers in all aspects and phases of emergency management, including the City’s Emergency Operations Center (EOC) and emergency preparedness. Assists departments with specific operational emergency response plans.
• Responds to emergency events within the City of Sumner and performs appropriate EOC duties; may serve as EOC Coordinator, acting as point of contact to external agencies and ensuring EOC is functional and properly equipped.
• Assists various City Departments and coordinates with FEMA for the application and acceptance of Federal or State Emergency Management disaster recovery funds.
• Establishes and implements written evacuation plans and procedures and provides training.
• Ensures City Emergency Services team meets regularly to discuss issues, promote emergency management, and coordinate efforts between City departments to ensure proper disaster response.
• Participates in public relations activities and makes public presentations, as appropriate. Coordinates necessary studies and implementation efforts with appropriate City officials, Council, staff, and other governmental entities.
• Serves as a professional resource to external stakeholders and attends and participates in conferences, training, etc.; keeps updated on current Emergency Management and federal regulations.
• Researches, recommends, and applies for grant applications and opportunities; manages and monitors grants received; and compiles documents including motions, contracts, and ordinances. Serves as the point person to obtain Federal Emergency Management Agency (FEMA) and other public assistance grants; tracks and gathers/documents completion of grants for reimbursement.
• Oversees the implementation and operation of the Code Red (or similar) emergency call system, including populating the database contact information and setting up call lists for employees. Implements messaging to employees for internal emergency notification and messaging to the community for City-wide emergency notification.
• Tests call out systems, and public notification systems (Amber Alert, Emergency Alert Services, etc.) on a regular basis. Keeps tools such as contact lists and EOC phone numbers updated.
• Conduct research on all hazards and threats to the Western Washington region by reading records, plans and documents to include attending presentations and interviews; ensure the City is in compliance with all Federal, State and County requirements for an emergency management plan.
• Provide preparedness presentations to the community on a regular basis; identify gaps in emergency planning and address them as resources as allow.
• Apply and administer Emergency Management and Performance grants.
• May perform other duties as assigned

Safety & Risk Management:

• Plans, develops, administers, and implements provisions of the employee occupational safety, health, and training program for field personnel and City staff.
• Conducts research, makes recommendations, and prepares City policies and procedures to implement provisions of Washington Industrial Safety & Health Act (WISHA), Occupational Safety & Health Act (OSHA), Washington Administrative Code, and other regulations related to occupational safety and health; develops and maintains safety policy and procedures manual (Accident Prevention Program). Researches and makes recommendations to the Administrative Services Director regarding safe work practices and the purchase and use of safety equipment.
• Provides guidance, assistance, and technical expertise to managers, supervisors, and employees regarding mandatory safety requirements and procedures, program equipment supplies, and department safety compliance measures. May provide on-the-spot corrective materials, communicates and disseminates information, and implements action to resolve safety related issues.
• Collects and verifies data and related reports relating to employee accidents and incidents, including but not limited to OSHA 300 reports and logs.
• Investigates or provides for investigations of accidents, reviews accident causes and implements and/or recommends preventive measures to prevent future occurrences and provides advisement and insight on City safety related issues as needed/requested. Conducts field inspections as needed.
• Develops, organizes, administers, and evaluates mandatory safety training in compliance with regulations. Assists in the selection and hiring process for consultants to present outside safety-related training; manages, trains, and provides support to employee instructors.
• Maintains all records required by law, including Safety Data Sheets (SDS), training, inoculations, and health testing.
• Administers the City’s Drug and Alcohol program for CDL holders, including random drug test program, CDL training program and FMCSA requirements.
• Schedules employee immunization and medical tests required for certain jobs or return to work processes and maintains the records; including the City’s hearing conservation program, annual flu shot program, vaccine drives etc.
• Leads and/or participates as a member of the City Safety Committee and other related assigned safety committees. May attend department safety committee meetings from time to time to discuss specific safety related topics, hazard communication, and/or trends.
• Coordinates City requirements and activities with professional outside contractors.
• Conducts ergonomic evaluations/assessments of employee workstations and makes recommendations for physical adjustments; makes recommendations for purchases of corrective ergonomic equipment; adjusts, and trains employees in the use of the equipment.
• Monitors national, state, and local public health information related to pandemics or public health concerns as well as directives from public health officials. Disseminates accurate and up-to-date pandemic-related information to staff.
• May perform other duties as assigned.

Qualifications

A bachelor’s degree from an accredited college or university with major course work in Emergency Management, Public Administration, Occupational Safety, Industrial Hygiene, or a closely related field and three (3) years of increasingly responsible work experience in administration of federal or state mandated safety programs or emergency management experience.

Administrative, supervisory, teaching, or training experience may be substituted for education year-for-year. Completion of the Federal Emergency Management (FEMA) Professional Development Series and/or the Certified Emergency Manager Program is highly desirable. NIMS certification and WebEOC experience is highly desirable.

• May have a combination of experience, education, and training that would substitute for the above requirements, so long as it provides the desired skills, knowledge, and abilities to perform the essential functions of the job.

Required Certifications:

• Current NIMS training (IS Level 100, 200, 700, and 800 certifications) or must obtain these certifications within six (6) months of date of hire.
• Must be willing and able to obtain Safety certification within three (3) years from date of hire.

Preferred Qualifications:

• Experience coordinating emergency management programs and coordinating EOC response efforts.
• Experience coordinating or managing a safety program within a public sector organization.
• Safety and Health Specialist Certification and/or other Safety professional certifications.
• Extensive knowledge of applicable local, Federal, and State codes and laws and regulations governing emergency management, occupational safety, and health, specific but not limited to the WISHA, the OSHA, state industrial insurance, and self- insurance as it relates to workers compensation.

Special Requirements:

Must possess and maintain a valid Washington State driver's license and a driving record acceptable to the City and the City's insurance carrier.

Necessary Knowledge, Skills and Abilities:

Knowledge of:

• Emergency Management and Safety Program development, coordination, and implementation.
• Principles and practices of emergency management and emergency preparedness. Applicable local, Federal, and State codes, laws, and regulations governing emergency management, occupational safety, and health.
• Principles of project management, data analysis, and evaluation. Principles of local governmental administration procedures.
• Principles of contract preparation and administration. Principles of grant writing, monitoring, and management. Methods and techniques for negotiating contracts.
• Effective business letter writing and report and presentation preparation. Modern office practices, procedures, and equipment.
• Principles and practices of local budget preparation and administration.

Skill in:

• Performing thorough investigations into sensitive safety issues and preparing investigatory reports and related documents.
• Ensuring all trainings meet federal and state grant requirements to include NIMS compliance, HSEEP doctrines, after action reports, and lessons learned.
• Keeping emergency communications equipment updated and meeting state and federal requirements.
• Building and maintaining County and region-wide partnerships (emergency managers, and other disciplines).
• Implementing the City's all hazard exercise program to include regular drills, tabletops, functional, and full-scale exercises.
• Analyzing problems or complex issues and providing effective and timely solutions or decisions.
• Communicating complex and/or sensitive information effectively with tact and diplomacy both verbally and in writing, including public speaking.
• Diplomacy and presenting a positive image of the City. Using sound independent judgment and discretion.
• Interpreting, applying and explaining rules, regulations, policies, and procedures. Planning and organizing work and meeting schedules and timelines.
• Preparing a variety of reports, logs, records, and files related to assigned activities. Utilizing personal computer software programs and other relevant software affecting assigned work and in compiling and preparing spreadsheets.
• Establishing and maintaining effective working relationships with staff, management, vendors, outside agencies, community groups, and the general public.
• Maintaining confidentiality of sensitive information. Conflict resolution and consensus building.

Ability to:

• Interpret, explain, and apply federal, state, and local policies, laws, and regulations related to emergency management and safety. Respond to technical emergency management and safety related questions and concerns, OSHA, and/or L & I inspections, etc.
• Gather, assemble, analyze, and make recommendations based on accurate analysis of complex data and issues.
• Use discretion and independent judgement in determining courses of action over significant matters related to safety and emergency management.
• Clearly explain and/or provide instruction in the application of workplace safety procedures and the use of safety equipment/clothing.
• Develop and implement an EOC and safety training program and related materials. Develop and present effective training curriculum in numerous areas of emergency management and occupational safety and health.
• Establish and maintain effective working relationships with staff, management, vendors, outside agencies, and the general public.
• Form team environments, build morale, increase productivity, improve relationships, and meet goals and objectives.
• Provide leadership, guidance, and training in a team-oriented emergency management environment.
• Develop policies and procedures for emergency planning, emergency management training, and emergency preparedness activities.
• Coordinate people and resources necessary for effective emergency response and recovery.
• Effect cooperation and gathering of resources from all segments of the community for emergency response.
• Prepare clear and concise analytical reports. Manage Emergency Management and Safety related grants and contracts.
• Effectively present program issues to a variety of audiences. Participate and collaborate with other departments and agencies in the development of policy guidelines.
• Operate office equipment, including computers, and supporting word processing, spreadsheet, and other assigned applications.
• Communicate clearly and concisely, both orally and in writing.
• Maintain regular, reliable and punctual attendance.
• Deliver responsive and high-quality customer service.
• Contribute to the City’s Mission, Vision and Values.

Supplemental Information