Dublin / Galway, Ireland

Description

KEY DUTIES & RESPONSIBILITIES

• Collect/ receive Tender Documents as advised by the Marketing/ Prequalification Department and Senior Management.
• Obtain confirmation from the Regional Director/ Commercial Director on upcoming tenders.
• Once an upcoming tender is confirmed, carry out any preparation works you can in advance to be ready. Understand who the tender team is and who will be carrying out what role so this is seamless.
• Carry out a tender deliverable check list and use this to advise on status of tenders during the bid.
• Once the tender documents are issued, review the document list and confirm that all the documents are received. If any are missing, confirm the list and ensure this is issued to the employer.
• Set up the bid launch, mid bid and tender settlement meetings and confirm attendees.
• Carry out a full review of the documents.
• Once all tender information has been received, prepare a breakdown of the sub contracts/ suppliers to be invited to tender, by agreement with the Regional Director/ Commercial Director.
• Consider value engineering proposals, seek advice from/ agreement with the wider bid team.
• Review other elements of the tender with the wider team including operations, i.e. preliminaries, inflation, PVC, etc. Make recommendation at bid meetings for consideration by Regional Director/ Commercial Director.
• Advise on design status with wider team to allow a robust view to be taken on design development/ risk inclusion in final sum.
• detailed tender analysis. Include recommendations ahead of tender meetings for consideration by the Regional Director / Commercial Director
• Prepare and submit tender documents via the advised submission method and prior to the due date and time.
• Take responsibility for responding to further queries and clarifications being sought by the Employer post submission.
• Date stamp and check the completeness of the Tender Documents against issue sheets. This is completed by the Document Controllers not by the Estimating Department. All documents should be uploaded to the Project Enquiry Folder on Workspace.
• Confirm receipt of Documents to Persons Issuing if required/requested.
• Confirm the person responsible for receiving and issuing all information on behalf of JJR and the Client representative.
• Upload soft copy of documents to the correct document pool in Workspace. This is completed by the Document Controllers, not by Estimating.
• Ensure the Workspace Tender log Database is up to date.
• Prepare Breakdown of Subcontract Packages in Cost X and select the relevant Subcontractors/ Suppliers to be invited to Tender. Code BoQs in line with Company Procedures.
• Prepare and submit Tender Documents.
• Prepare Bill of Quantities in Cost X (If no BoQ issued with Tender Pack). Remeasure Drawings & Identify Risks & Opportunities.
• Acknowledge receipt and incorporate amendments/ addendums within the Tender.

Requirements:

• Relevant 3rd Level Qualification
• Must have an ability to work within a dynamic team of professionals
• Must have an ability to work well within a deadline environment
• Motivated individual that likes to work in a fast-moving environment
• Excellent communication skills

What JJR can offer you:

• Attractive terms of Employment & Competitive salary for the right candidate
• Excellent Benefits
• Bonus
• Excellent Career Progression
• Opportunities to work on challenging projects and assignments.

If you feel you have the required skills and experience and are interested in joining a highly respected company with the opportunity to progress your career, we would be interested in hearing from you.