Job description

About us

Circuit of The Americas (COTA) is a 365-entertainment destination for world-class events located in Austin, TX. The sports and entertainment portfolio at COTA is unmatched in the country with Formula 1 US Grand Prix, NASCAR and MotoGP attracting global fans during championship races on the famed Circuit and LiveNation producing over 30 headline concerts every year at the Germania Insurance Amphitheater..

Our work environment includes:

• Modern office setting
• Food Options Onsite

We are looking for a highly experienced and passionate Event Services Manager to join our team. The successful candidate will be responsible for overseeing the planning, organization, and execution of motorsports and facility events. This role will work closely with the operations team to ensure that events are delivered safely, efficiently and effectively, while providing exceptional customer service.

JOB DESCRIPTION:

• Plan, manage, and execute all aspects of track & facility event rentals including logistics, staffing, scheduling, budgeting, and vendor coordination.
• Provide exceptional customer service to all clients, attendees and stakeholders
• Collaborate with internal teams, vendors, and other stakeholders to ensure all expectations are met and are aligned with COTA and client event goals.
• Act as the liaison on behalf of COTA between client and property staff for planning and onsite event execution.
• Prepare detailed event orders, diagrams and timelines to be distributed to internal team members after client approval
• Understand and execute the business strategies of COTA and ensure that events are delivered that reflect the strategic objectives of the business
• Build and maintain close, effective working relationships with customers, vendors, and suppliers
• Communicate with internal departments of potential sales opportunities and upgrades for current and future events
• Continuously evaluate event performance and make recommendations for improvements
• Monitor, record and analyze on activities, trends and new developments between COTA and the customer / vendors / caterer
• Perform all additional tasks required by management in relation to the job

REQUIRMENTS:

• Bachelor's degree (preferred in Hospitality, Event Management, Sports Management or a related field)
• Minimum 5 years event experience (preferred Motorsports or a large sports venue)
• Strong leadership & management skills, with ability to motivate and manage a team
• Excellent communication and interpersonal skills, with the ability to build and maintain relationships with stakeholders at all levels
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks and projects simultaneously
• Knowledge of motorsports industry trends, regulations, and best practices
• Ability to work flexible hours, including evenings, weekends and holidays

Knowledge, Skills and Abilities:

• Excellent written, verbal, analytical, and organizational skills
• Detail oriented with stellar proofreading skills
• Proficiency in MS Office with web-based resources and internet research a plus
• Confidence when working with both internal and external contacts
• Polished and articulate with strong interpersonal skills
• Must possess quality teamwork attitude
• Must possess great attention to detail

Physical Demands:

• Ability to stand/walk for extended lengths of time
• Ability to handle, feel, or reach with hands and arms
• Ability to lift and/ or move up to 25 pounds
• Specific vision abilities required by this job include close vision and distance vision.

Work Environment:

• The noise level in the work environment is usually moderate

EQUAL EMPLOYMENT OPPORTUNITY:

COTA strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Weekend availability

Work Location: In person

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