Job description

Do you have qualities such as: Organization, time management, and multitasking? An Events Coordinator position is available! Tanana Valley State Fair Association (TVSFA) is pleased to announce an opening for an Events Coordinator! We welcome you to apply. TVSFA hosts the annual Fair and various year-round endeavors, supporting a huge variety of diverse Golden Heart community members.

At TVSFA, we strive to create an environment where the greatest people want to work, can turn their passion into their career, and are given an opportunity to realize their full potential. We look forward to receiving your application.

Position: Events Coordinator

Non -Exempt Classification

Wage $17+ DOE

Reports to: Fair Operations Supervisor

ROLE & RESPONSIBILITIES SUMMARY:

As the Events Coordinator, your job will be to build amazing events that bring joy to the entire community! The Events Coordinator would be supporting the Tanana Valley State Fair in all elements of the Events Department. The Events Coordinator works closely with the Fair Operations Supervisor to prepare and produce fun filled year round events. This position has a great opportunity for advancement. Your position as Events Coordinator will include:

ESSENTIAL FUNCTIONS:

• Planning, promoting, and executing special events such as: Fair Theme Day events (Talent Search, Senior Day Luncheon, and more); Creating, planning, and executing new year-round Events
• Collaborating with the Volunteer Coordinator and Competition /Games Coordinator in Recruiting, organizing, and managing volunteers for the special events and contests
• Presenting a professional and personable demeanor when working with the general public
• Collaborating with PR/ Marketing Coordinator to encourage the general public to participate as needed
• Originating, developing, and carrying out them related events
• Responsible for literature associated with special events -- including handouts, flyers, and appropriate signage
• Encouraging participation in the special events in a variety of ways
• Collecting and maintaining a list of all special events prizes
• Creating the special events schedule and distributing it to the Fair Operations Supervisor
• Reconciling all prize payouts through accounting with necessary information and W-9 if needed
• Maintaining complete detailed files on events
• Sending thank you letters or notes in a timely manner
• Ensuring all special events invoices are submitted to accounting in a timely fashion
• Hiring and training assistants as needed
• Must have a genuine interest in the well-being of the Fair
• Handling Gross sales reporting and compilation as they pertain to events
• Preparing review documents for Sponsors including numbers and data relevant to their Sponsored Day
• Providing completed files (i.e. Budget Evaluations) and suggestions for improvements (via Wrap Up Report) regarding events to Fair Operations Supervisor when required
• Preparing necessary reports for audit as needed.
• Serve on TVSFA Committees and attend Board Meetings as requested by the Fair Operations Supervisor
• Serve as liaison between Facilities and staff involved in Events
• Other duties as assigned.

KNOWLEDGE, SKILLS, ABILITIES:

• Attitude - Contributes to a positive and productive work environment, requiring patience and respect to all team members; maintain a pleasant, positive attitude under variable circumstances
• Independent worker - Must be able to apply directions to a task with little or no supervision
• Customer service: Must be able to provide excellent service to a diverse group of humans
• Event Planning and coordination a plus +
• Strong organizational ability – Must possess excellent organizational skills
• Problem solving skills –Ability to offer creative solutions or ideas
• Intellectual ability – Accurately and consistently follows instructions delivered in an oral or written format with little oversight
• Must be able to lift 15 lbs. unassisted
• Teamwork skills – Willing and able to cooperate with team members to support team successes
• Communication skills – Reads, writes, and speaks English understandably
• Fair Minded - Have a genuine interest in the well-being of the Fair

SUPERVISORY RESPONSIBILITIES: Support and direction to Competition/ Games Coordinator and Volunteers

WORK ENVIRONMENT: Variable work environment in an office setting and outdoors / indoors

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear; must be able to frequently stand and sit for prolonged periods; Specific Vision abilities required by this job include close vision and distant vision.

POSITION TYPE AND EXPECTED HOURS:

Part Time to Full time variable schedule can be discussed; on fairgrounds, with hybrid opportunity

TRAVEL: Local area travel to businesses may be required on occasion

REQUIRED EDUCATION AND EXPERIENCE: One year of customer service; knowledge and capability with computer software preferred

PREFERRED EDUCATION AND EXPERIENCE: College degree preferred

Tanana Valley State Fair Association seeks to provide equal employment opportunities to qualified applicants and identities to create a workplace where difference is valued because it forms a resilient and more innovative organization. We do not discriminate on the basis of age, disability, gender identity, sexual orientation, ethnicity, race, religion or belief, parental and family status, or any other protected characteristic. We welcome applications from all candidates.

Job Types: Full-time, Part-time

Pay: From $17.00 per hour

Benefits:

• Flexible schedule
• Parental leave
• Professional development assistance
• Tuition reimbursement

Schedule:

• 10 hour shift
• 4 hour shift
• 8 hour shift
• After school
• Choose your own hours
• Day shift
• Evening shift
• Monday to Friday
• Weekend availability

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Fairbanks, AK 99709: Reliably commute or planning to relocate before starting work (Required)

Work Location: Hybrid remote in Fairbanks, AK 99709

seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.