Job description
OVERALL JOB PURPOSE
To provide comprehensive and proactive EA assistance to ERM Innovation Incubator’s Managing Partner, and senior leadership supporting with a variety of direct assistance to their individual work as well as PA and Admin duties as required.
PRIMARY ACCOUNTABILITIES:
- Providing full diary management
- Meeting and call organization, including documentation, agendas, excel spreadsheets and presentation material as well as meeting attendance, taking, and distributing minutes and managing progression of agreed actions.
- Proactively and effectively managing email correspondence (reading all emails, responding, deleting and archiving where appropriate).
- Management of operational electronic folders of MP
- Draft, amend and distribute, communications on behalf of the MP, with the appropriate tone for the intended audience as well as proof-reading communications which the MP has drafted before circulation.
- Representing the MP within ERM including managing internal relationships. Creating good working relationships with Partners and other senior members of ERM and their administrators
- Administering personal expense claims, corporate credit card claims and invoices.
- Organizing travel and accommodation arrangements including any necessary visas/permit applications.
- Organize and coordinate personal matters for MP as and when they arise.
- Maintain, update and extract reports on operation databases including SUBS and Avetta (sub-contractor database), Travel Risk Assessments.
- Act as the IT Team Network Administrator
- Act as a conduit for capturing update material both for external use (website, LinkedIn etc.) as well as internal communications (Yammer etc.)
- Recording hours of MP for project work, non-billable work and leave on internal time management system - GMS.
PERSON SPECIFICATION:
Key experience:
- Strong EA/PA experience within a professional services environment is essential.
- Able to demonstrate previous experience of supporting senior level individuals.
- Experience and proven ability in building excellent relationships with senior managers, demonstrating a strong client service focus and ability to build a network of contacts, both internally and externally
- Familiarity working with brand visual identities, house styles and ISO Quality Management procedures.
- Strong knowledge and ability with MS Office Suite programs (MSWord, Excel, PowerPoint, and Outlook). Working knowledge of databases and maintaining on-line shared systems
Necessary attributes:
- Excellent eye for detail, ability to think through tasks, forward plan and anticipate ahead of current tasks.
- Proactive in approach to work, self-motivated with a drive for results
- Excellent planning and organizational skills with proven ability to effectively prioritize whilst being responsive in dealing with high volume and/or complex tasks.
- Flexible and able to work well as part of a small team; a self-starter who works well under pressure and can provide excellent support remotely as required.
- Resourceful, with a positive and professional attitude; highly skilled in using discretion with regard to confidential matters.
- Willing to take on additional responsibilities when required.
- Ability to adapt within a fast-paced environment with individuals from a wide variety of countries and cultures.
- Strong interpersonal and verbal and written communication skills
- Can interface smoothly and effectively with all levels of stakeholders; able to build a solid rapport with other consultants and team members in an effort to support and increase interdepartmental cooperation.
- Has the ability to work independently, successfully prioritize and manage multiple tasks simultaneously as well as one’s own time and the time of others.
- Has the ability to deal with challenging and conflicting priorities as necessary.
Who We Are:
As the largest global pure play sustainability consultancy, we partner with the world’s leading organizations, creating innovative solutions to sustainability challenges and unlocking commercial opportunities that meet the needs of today while preserving opportunity for future generations.
At ERM we know that creating a diverse, equitable and inclusive work environment is an essential part of making our company a great place to build a career. We also see our diversity as a strength that helps us create better solutions for our clients. Our diverse team of world-class experts supports clients across the breadth of their organizations to operationalize sustainability, underpinned by our deep technical expertise in addressing their environmental, health, safety, risk and social issues. We call this capability our “boots to boardroom” approach for its comprehensive service model that allows ERM to develop strategic and technical solutions that advance objectives on the ground or at the executive level.
Please submit your resume and brief cover letter.
ERM welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
ERM is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, status as a protected veteran, or status as a qualified individual with disability.
ERM does not accept recruiting agency resumes. Please do not forward resumes to our jobs alias, ERM employees or any other company location. ERM is not responsible for any fees related to unsolicited resumes.
Thank you for your interest in ERM!
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