Job Description:

The administrative staff at Fidelity play a vital role in the company's success, and the individuals serving in these positions are recognized by their colleagues as key members of their team. Excellent communication skills will be constantly put to the test, as will the ability to balance multiple tasks simultaneously serving as a focal point of a dynamic, fast-paced business environment. This role requires versatility, as the position involves a broad range of administration that impacts our growing organization. As a meaningful member of the Ireland administrative team, you will support members of the Senior Leadership team as well as play an integral part of our site wide planning, organization, and events

The Expertise We’re Looking For

• At least 5+ years of progressive administrative experience supporting leaders at multiple levels of an organization in a corporate environment.
• Bachelor’s degree preferred but not required.
• Proficiency in Microsoft Office suite of products including Outlook, Word, PowerPoint, Excel, and SharePoint.
• Detail oriented with strong communication and organizational skills.
• A proactive and creative approach willing to assume responsibility for a broad range of administrative projects.
• A self-starter with the ability to take initiative in a fast-paced and change-oriented environment.
• A proven track record of working collaboratively and optimally with various personalities.

The Skills You Bring

• Able to work independently and with a team.
• Ability to optimally interact with all levels of management.
• Able to maintain a high level of confidentiality.
• An outstanding ability to multi-task, prioritize, react and think quickly.
• The ability and judgment to seek clarification or assistance when needed.
• The desire to work as a true partner with the team and anticipate needs
• Self-starter with strong sense of ownership and involvement and ability to anticipate needs.
• Demonstrated ability to learn new skills and adapt to new technology.

The Purpose of Your Role

• Handling and prioritizing complex executive calendars across multiple time zones.
• Supporting leadership with domestic and international travel plans (including visa requirements), visitor hosting, expense reporting, purchase orders and invoices, reports, surveys, minute taking.
• Coordinating meetings internally and externally, preparation of agenda, meeting facilities, catering and distribution of materials.
• Supporting the onboarding of new associates.
• Supporting team meetings and events, such as All Hands meetings, within the areas you support.
• Creating Microsoft PowerPoint presentations for meetings and events based on the content provided.
• Ordering supplies and providing on-site support for Ireland associates (when we are back to working in the office).
• Assist / back-up other administrative team members and work closely with them to ensure alignment.
• Active support of a dynamic workforce, including working with FREC in relation to equipment and supplies procurement, space coordination, and scheduling assistance.
• Assist in special projects as required.

Certifications:

Company Overview

At Fidelity, we are focused on making our financial expertise broadly accessible and effective in helping people live the lives they want. We are a privately held company that places a high degree of value in creating and nurturing a work environment that attracts the best talent and reflects our commitment to our associates. We are proud of our diverse and inclusive workplace where we respect and value our associates for their unique perspectives and experiences. Fidelity established an Ireland presence in 1996 and we currently employ 1,300 staff across IT and shared services, with offices in Dublin (City West) and Galway (Parkmore East). For information about working at Fidelity, visit FidelityInvestments.ie.

Fidelity Investments is an equal opportunity employer.

We believe that the most effective way to attract, develop and retain a diverse workforce is to build an enduring culture of inclusion and belonging.

Fidelity will reasonably accommodate applicants with disabilities who need adjustments to participate in the application or interview process. To initiate a request for an accommodation, contact AccommodationsIreland@fmr.com.