Job description

Executive Assistant

Part time FTC with a view to permanency

Dublin

The Executive Assistant to provide support to the MD and team and maintain the offices efficiency at all times.

Reporting directly to the Managing Director, the EA will have a track record of successfully forming relationships with stakeholders and displaying excellent interpersonal skills.

Main duties and responsibilities

• · Making sure the workplace is functional and runs smoothly on a daily basis, including supplier procurement and contract management
• · Maintaining office filing system
• · Serving as the primary point of contact for external communications
• · Scheduling of meetings and events and aligning the team with the MD's schedule and any events
• · Organsing team events and company days.
• · Plan travel and manage approvals for staff members
• · Creating reports, documents, and presentations for all general communications both off and onsite
• · Coordinating with recruitment agencies and assisting on induction process for all new hires
• · Submitting monthly expense reports
• · Monitoring office invoices and making sure they are expensed appropriately
• · Be first point of contact on all communications
• · Creating marketing materials using numerous platforms
• · Some travel may be required at times

Skills and attributes:

• · Previous administrative experience, preferably with property lending or regulated financial services organisation
• · Excellent time management skills
• · Proficient in Microsoft office and strong IT skills
• · High level of attention to detail and accuracy
• · Problem solving and decision-making skills
• · Flexible, highly organised with the ability to work to tight deadlines
• · Excellent written and verbal communication skills with the ability to forge strong relationships at all levels
• · Ability to take on additional responsibilities as assigned by the company
• · Experience using Canva and MailChimp (desirable)

Job Types: Part-time, Fixed term

Salary: €40,000.00-€45,000.00 per year

Benefits:

• Work from home

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Dublin City Centre, CO. Dublin: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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