Salary 50-60K DOE

Hybrid

An exciting role has arisen for an enthusiastic Executive Assistant to join our growing Financial Services Advisory team in our Dublin office. Excellent interpersonal and team-working skills, a high degree of enthusiasm and adaptability are prerequisites for the successful candidate along with the required skill set as outlined below:

• Advanced PC skills including Word, Excel and PowerPoint; Fast typing skills with a high degree of accuracy;
• Experience with organising Outlook calendar/ email inbox management specifically on behalf of others;
• Experience working with large documents and setting up templates utilising Word and PowerPoint;
• Prioritising work, using time management and organisational skills. Be able to work under pressure;
• Excellent administration skills with an ability to work unsupervised on day-to-day duties and tasks;
• Must possess an ability to multi-task with a strong attention to detail and a sense of urgency;
• Proactively look for and take on tasks and provide regular feedback on status;
• Experience in arranging complex travel for multiple Partners;
• Reliability/ Flexibility;
• Highly discreet and confidential.

Your work will be varied. Below will be some of your core responsibilities:

• General administrative duties to include filing (paper and electronic), processing expense claims, travel bookings; incoming and outgoing post, photocopying, archiving etc.;
• Secretarial duties for Partner and Directors - comprehensive and proactive diary and email inbox management;
• Provide administration assistance for Partner teams including room bookings, conference calls, stationary, printing, archiving etc.;
• Arrange weekly/ monthly meetings as required - prepare meeting packs as necessary
• Prepare Power Point presentations;
• Liaise and build relationships with clients and internal divisions on behalf of the team;
• Become involved in marketing initiatives/ event management, if and when required;
• Coding of invoices and generating client fees;
• Liaise and work with PA's in other departments - actively share knowledge;
• Process expense claims;
• Input of timesheets;
• Organise team lunches, nights out/ client entertainment;
• Assist with any other ad-hoc projects and duties as appropriate.

BY APPLYING FOR THIS ROLE YOU ARE AGREEING TO OUR TERMS OF SERVICE WHICH TOGETHER WITH OUR PRIVACY STATEMENT GOVERN YOUR USE OF LA CRÈME SERVICES.