Job Summary:

Under general supervision, responsible for providing advanced administrative support for senior management and executives.

Job Duties:

• Prepares correspondence, memoranda, reports, or related documents and materials.
• Initiates routine and non-routine correspondence/memoranda as needed.
• Prepares and submits departmental requisitions, forms, reimbursements, and vouchers for vendors and staff.
• Monitors emails and assist with timely and appropriate responses for priority matters.
• Screens and routes calls and visitors, as appropriate, and resolves routine and complex inquiries.
• Utilizes assistance of one or more lower level secretaries on a reporting or project basis.
• Assists in directly organizing and obtaining documents needed for meetings.
• Manages meeting logistics and takes appropriate actions as needed to ensure successful outcomes.
• Organizes and maintains files and key documents for appropriate record keeping.
• Serves as administrative liaison and first point of contact for resource to departments and offices within the institution regarding policies and procedures.
• Scheduling meetings on behalf of Senior Director, Dir of Ops, SUD Director.
• Arranging/coordinating faculty interviews.
• Responsible for arranging travel arrangements on behalf of Senior Director, Dir of Ops, SUD Director.
• Responsible for Special Journal Club Meetings and Lunch & Learn agenda.
• Taking minutes for high profile meetings and attending director meetings.
• Responsible for Special Dynamix Ordering for Leadership.
• Performs all other duties as assigned.

Education:

Bachelor's degree in related field is required. MBA preferred.

Experience:

Five (5) years of experience supporting Executive, Director level, or C-Suite professionals is required. Expert knowledge and proficiency in Outlook, Excel, PowerPoint is preferred.

Additional Licenses and Certifications:

Project Management Professional (PMP) preferred.