Job description

The Executive Assistant to the CEO provides various personal and professional duties.

The successful candidate is dependable, well-organized, self-starter with the ability to be proactive and take initiative to prioritize. Must be someone that brings a positive attitude and is willing to pitch in whenever necessary. Should be competent and possess a drive to handle all projects with tact and precision.

Essential Function and Responsibilities:

Administrative

• Assists in Front Desk duties of greeting visitors
• Administer executive calendars including appointments, trips, and activity schedules
• Verifies and confirms appointments
• Prepares and organizes meetings, and social events
• Assists in other personal errands and tasks as needed
• Provides administrative support and assistance at Company events and meetings
• Correspond and communicate effectively with family members, business management, accountants, vendors, travel agent, medical personnel/facilities, insurance companies,
• Track all outstanding action items and projects in a well-organized manner and provide on a weekly basis

Expense Tracking and Travel

• Keeps track of expenses (managing receipts, logs, credit card reconciliation and reimbursements)
• Make travel arrangements to include, flight, lodging, transportation, meal reservations

Office Management

• Opens packages, manages tracking, pending and delivered orders; often large volumes
• Manages files and documentation with the utmost level of organization
• Assists with office duties in the absence of other staff
• Coordinate and handle online orders, deliveries, and returns
• Contact vendors and request estimates, samples, etc.
• Complies with company policies and procedures
• Handle confidential information related to employees and company
• Learns CEO preferences and anticipates needs
• Notifies appropriate personnel of problems and issues

Performs any other functions and duties assigned and necessary for the smooth and efficient operation of the Company

Education & Experience:

• High School Diploma or equivalent Bachelors Degree preferred but not required
• Minimum of 2 years’ experience in assisting Executives
• Valid driver’s license required

Computer/Communication Skills:

• Proficient use of MS Office Products (Outlook, Word, Excel, PowerPoint)
• Tech savvy especially with smartphones and Apple devices
• Advanced ability to perform standard administrative tasks such as email correspondence, scanning, faxing, copier usage, printing, replenishing toner, etc.
• Long or odd hours and weekend & holiday coverage as needed
• Daily schedule will vary with a normal work week of 40 hours

Job Type: Full-time

Pay: $47,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Delray Beach, FL 33445: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Executive Assistant (Required)

Work Location: One location

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