Job description

Executive Assistant - International Financial Services Division, Dublin

(IFS Division) - Permanent

AD Number: 2022-62

Job Purpose

To co-ordinate the work of the IFS Department, to provide administrative support to the Global Head of Division and Department Managers and undertake a diverse portfolio of activities that support the Global Team in delivery of investments from the sector. The IFS Division works with some of the largest and most interesting international financial services companies in the world, helping these companies to expand and develop their operations in Ireland and targeting the next wave of companies in the sector. Key clients include companies such as Citi, Bank of America, BNY Mellon, State Street, Paypal and Stripe

Key Responsibilities

• To provide a high quality and efficient administrative service to the IFS Team to include, managing incoming phone and email, invoices, event logistics and team meetings.

• To support the Divisional Management Team on diary management;

• To update the Customer Relationship Management System and from this to produce a weekly report on progress toward targets for the Management Team;

• To work with Project Executives and Divisional Management to gather key metrics and data related to organisational performance and ensure that such activities are performed;

• To assist the Division with day-to-day administration such as meeting coordination, draft letters of support for IDA clients requesting visas and green cards and other matters;

• To help prepare high quality presentations and other marketing material;

• To ensure dignity, respect and equality are applied throughout the organisation and that a work life balance in the workplace is supported as much as possible;

• To ensure that continuous learning and development is undertaken through informal and formal learning and participation in the Performance Management and Development Review Process;

• Ensure that IDA's values of People, Professionalism, Passion for Performance and Public Service are upheld at all times;

• To demonstrate flexibility in undertaking additional tasks as may be assigned.

KEY COMPETENCIES REQUIRED

· Client Focused Relationship Building,

· Negotiation & Influencing,

· Communications & Personal Effectiveness,

· Project Management,

· Creativity and Innovation

Additional Requirements

· In depth knowledge of Microsoft computer packages, proficiency and experience in the use of Outlook, Word, Excel and PowerPoint are essential together with the ability to use social media platforms;

· A third level qualification, or currently working towards a higher education qualification is desirable;

· Ongoing flexibility and interest in career progression and development via opportunities, which may arise in IDA’s offices in Ireland and Overseas;

· Aspects of this role will require travel and working outside of normal office hours.

Salary Scale

Starting Salary €22,049 (non-negotiable)

Permanent

Job Type: Permanent

Salary: From €22,049.00 per year

Benefits:

• Food allowance
• Work from home

Schedule:

• 8 hour shift

Application deadline: 18/08/2022
Reference ID: 2022-62

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