Job description

Role and Responsibilities:

• Completes a broad variety of administrative tasks for the executive management team including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential.
• Coordinate appointments and meetings and manage staff calendars and schedules.
• Organize and manage quarterly executive meetings.
• Work with all Department Heads in lending support, documentation, presentations, and coordination as necessary.
• Produce reports, compose correspondence, and work with HR on creating new policy/procedures.
• Coordinate temporary housing and travel liaisons.
• Create presentations and other management-level reports.
• Directly oversee all activities regarding holiday planning, company donations, community, and corporate events.
• Work and assist the Office Manager at another site.
• Assist with the activities committee.
• Some travel is required.
• All other duties as assigned.

Key Roles and Skill Sets:

• 1-3 years of experience supporting C-Level Executives
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Qualifications and Education Requirements:

• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• A bachelor’s degree or equivalent.
• Five years of experience in office administration

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: Hybrid remote in Chadds Ford, PA 19317

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