Job description
Posting Details
Title
Executive Assistant, President’s Office
Posting Number
S01118JP
Department
Presidents Office
Job Summary
The Executive Assistant is a member of a team that collaborates to further the work within the President’s Office and between the Office and the rest of the College and community. The Executive Assistant should enjoy contact with staff, students, faculty, trustees, and other constituents and have the ability to pivot in a fast-paced and rapidly changing environment. Ability to handle many competing requests with timeliness, accuracy, humor, discretion, and professionalism is a must. The person should be genuinely interested in the educational mission of the College.
The Executive Assistant organizes and performs the administrative work of the President and serves as backup to the other executive assistant in the Office for the work of the Senior Vice President. The Executive Assistant manages the President’s high-volume schedule, ensuring that all necessary logistical and travel arrangements are completed and all necessary briefing materials are provided in a timely manner; screens and routes correspondence and calls; provides administrative support for select events, and is a strong liaison with the executive assistants of other senior officers within the College.
This person’s capacity for confidentiality and discretion, responsiveness, quickly grasping the content of scheduled meetings and correspondence, and for dealing knowledgeably and confidently with colleagues and visitors is a critical factor in the effective operation of the President’s Office. Accuracy, and the ability to prioritize tasks and to proactively track and follow through on projects and work are critical.
Salary Range for this position is expected to be: Minimum $75,000 – Maximum $85,000
This person’s capacity for confidentiality and discretion, responsiveness, quickly grasping the content of scheduled meetings and correspondence, and for dealing knowledgeably and confidently with colleagues and visitors is a critical factor in the effective operation of the President’s Office. Accuracy, and the ability to prioritize tasks and to proactively track and follow through on projects and work are critical.
Salary Range for this position is expected to be: Minimum $75,000 – Maximum $85,000
Education/Skills Requirements
Required:
- A high school diploma or GED equivalent is required
- Applicants must be able to work collaboratively as a member of a team and possess exceptional interpersonal, oral, and written communication skills as well as the ability to collect and synthesize information and provide summary reports
- Strong attention to detail
- The ability to multitask and prioritize in a fast-paced environment, under deadlines, and with minimal supervision.
- The Executive Assistant must also recognize, be sensitive to, and accept the importance of confidentiality.
- A demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment is required.
Preferred:
- Bachelor’s degree is strongly preferred
Experience Requirements and/or Equivalents
Required:
- A minimum of five (5) years of progressively responsible experience, including experience providing administrative support to a senior executive at a comparable organization required
- Prior experience in calendar management with organizing, scheduling, and maintaining a calendar for an Executive or group.
- Must have considerable proficiency in Microsoft Office suite including Word, Excel, and PowerPoint, Outlook, and various virtual meeting platforms
Preferred:
- Experience working in an academic setting is strongly preferred.
Standard Work Days and Hours
- This is an exempt position requiring the time commitment necessary to satisfactorily complete job requirements
- Hours are generally Monday through Friday, 8:00 am to 5:00 pm, 40 hours/week, year round (1.00 FTE).
- Additional hours, including occasional evenings and weekends are required.
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category
Full Time Year Round
FTE
1.00
Benefits Eligible
Yes
Pay Type
Salaried
Background Check Package Requirements
Faculty/Administrative
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?
No
Is a pre-placement physical required for this position?
No
Posting Date
05/05/2023
Applications Accepted Until
Open Until Filled
No
Type of Posting
Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
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