Job description

American Trading International, Inc (ATI) is currently seeking an experienced Executive Assistant to join our team in Los Angeles, CA.

ATI is a 25+ year old Los Angeles, CA based export trading company specialized in USA food & beverage products, both branded and private label. ATI is a fast growing, dynamic company with 60+ employees and a $80+ million operation exporting to over 80 markets worldwide. We take pride in our state-of-the-art facilities, resources, friendly atmosphere, with a multi-cultural / multi-lingual staff speaking more than 30 languages. We now also operate on SAP. Please feel free to visit our web site at: www.american-trading.com to learn more about us and this exciting opportunity.

POSITION SUMMARY

Reporting directly to the CEO, the Executive Assistant provides executive support. The Executive Assistant serves as the primary point of contact for internal and external correspondence on matters pertaining to the CEO. The Executive Assistant provides sophisticated calendar management to prioritize inquiries and requests while troubleshooting conflicts with little guidance. The Executive Assistant makes judgments and recommendations to ensure smooth day-to-day operation. The Executive Assistant conserves the CEO’s time and promotes the corporate image by representing the CEO internally and externally.

KNOWLEDGE AND SKILLS REQUIRED

• 5 years of experience
• Understanding of company requirements and procedures as executed at ATI.
• Ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and time management/organizational skills, and the ability to maintain a balance among multiple priorities.
• Must be able to work under pressure to handle a wide variety of activities and confidential matters with discretion and excellent attention to detail.
• Displays strong interpersonal skills including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude to build relationships with stakeholders.
• Provides systematic and dependable follow up, as well as a high level of organization and preparedness.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability

TIME MANAGEMENT

Understand everything that the CEO is working on in order to take over, free up, maximize his time so that he is best utilized for the needs of the company and provided the best quality of work/life balance. Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.

CALENDAR MANAGEMENT

• Organize and maintain the CEO’s personal/work calendar and scheduling
• Prioritize and resolves conflicts
• Schedule meetings for different groups with different schedules
• Ensures the CEO's schedule is followed and respected

TRAVEL MANAGEMENT

· Arranging detailed traveled event logistics, itineraries, and agendas: Flights, hotels, meals with customers/manufacturers, tickets, etc.

· Manage personal event/travel arrangements for CEO

· Understanding, utilizing, and maximizing, staying up-to-date with all airline/hotel memberships/points, credit card, government travel programs

SOURCE VENDORS

· Manufacturer recruitment, assistance, and follow up to be able to distribute to the sales department

ISSUES/CLAIMS

· Issue spotting, research situations, prioritize, and draft emails with the appropriate course of action or response per CEO’s direction to address an issue/problem

· Researches, assists, prioritizes, and follows up on incoming issues and concerns addressed to the CEO

LEGAL

· Assist with all forms/review and advise, general assistance including intellectual property (trademarks), agreements, and contracts

· Support with projects as needed.

COMMUNICATION/CEO IMAGE

• Ensuring that the CEO is perceived with an effective/positive image
• Ensuring that an effective/positive image is happening effectively by communicating professionally/effectively with customers, manufacturers, management, and other employees.
• Ensuring that the CEO is responsive/accessible to others who inquire, providing a bridge for smooth communication between the CEO and others

FOLLOW UP

• Issues, requests, customers, manufacturers, trade events, employees

EXECUTIVE ASSISTANT’S SYSTEMS & METHODOLOGY

• Create & implement a system used to organize oneself & CEO
• Create standard operating procedures of duties
• Create an effective/efficient check list and calendar (i.e., daily weekly, monthly, etc.)

NON-REOCCURING TASKS

• Property support
• Employee issues
• Banks
• Trade leads

COMPETITIVE AND COMPREHENSIVE BENEFITS PROGRAM:

Health Insurance (HMO & PPO Options Available), Dental Insurance (HMO & PPO Options Available), Vision Insurance, Optional Life Insurance, Business Travel Insurance, 401K, Flexible Spending Account, Generous Holiday and PTO policy.

COMPANY HOME PAGE: www.american-trading.com

JOB TYPE: Full Time
START DATE: Immediately
JOB LOCATION: West LA
DAY/HOURS: M-F 40 Hours/Per Week

If you would like to apply for this position, please respond to this ad with your resume here: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=64534&clientkey=24CE26C5160499A15A79FAD026ECA038

Job Type: Full-time

Pay: $65,000.00 - $80,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

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