Job description
Founded in 1920, Eastman is a global specialty materials company that produces a broad range of products found in items people use every day. With the purpose of enhancing the quality of life in a material way, Eastman works with customers to deliver innovative products and solutions while maintaining a commitment to safety and sustainability. The company’s innovation-driven growth model takes advantage of world-class technology platforms, deep customer engagement, and differentiated application development to grow its leading positions in attractive end-markets such as transportation, building and construction, and consumables. As a globally inclusive and diverse company, Eastman employs approximately 14,500 people around the world and serves customers in more than 100 countries. The company had 2022 revenues of approximately $10.6 billion and is headquartered in Kingsport, Tennessee, USA. For more information, visit www.eastman.com.
Responsibilities
The Executive Assistant plays an integral role in supporting the Chief Human Resources Officer (CHRO). The Executive Assistant will act as an ambassador and liaison for the executive to ensure the CHRO’s days run smoothly. The CHRO is responsible for leading the global Human Resources organization including Aviation and Medical, as well as being a member of the corporate Executive Team. In this role, you will become part of a high performing team of business professionals located throughout the world.
The individual will handle details of a highly confidential and critical nature and will need to display a high degree of discretion, integrity, and know-how to balance urgent requests with thoughtfulness. The successful individual will bring a positive and can-do attitude and flexibility to the work environment and demonstrate the ability to work with professionalism and courtesy with all levels of internal management, employees, vendors, partners, and external contacts.
Responsibilities Continued
Support executive with active calendar management including fielding meeting requests, booking locations, coordinating availability of multiple parties, and booking large and small internal and external meetings and adjusting on an on-going basis as needed
Assist with meeting preparation by printing, scanning and occasionally shipping materials- Schedule meeting and conference calls using Microsoft Teams.
- Field inquiries and requests from internal and external individuals including Executives, Executive Assistants, members of the Board of Directors, customers, regulators and members of the public
- Book travel including flights, lodging, rental cars, car service/taxi, and trains, make appropriate security arrangements, monitor travel progress, and be available for adjustments or cancellations
- Maintain expenses and submit an expense report as needed
- Prepare communications on behalf of the executive
- Keep track of emails that come through to executive and keep note of people that the executive is waiting to hear back from and to whom they need to respond
- Learn and contextualize business priorities and act accordingly, using best judgement as to which meetings and interviews need to be prioritized, which meetings cannot be moved, always approaching scheduling conflicts with a can-do approach
- Anticipate executive needs and proactively create options and recommendations
- Work independently on other fun and exciting projects and opportunities as assigned
You will need to demonstrate skills/experience in
Ability to interface in a highly professional and friendly manner with senior executives, business leaders, members of the Board of Directors, regulators, and customers and vendors- Ability to work independently with excellent initiation and follow through
- Proven ability to thrive in a fast-paced environment and demonstrate ability to juggle multiple competing tasks, deadlines, and personalities
- Must be able to maintain the highest level of confidentiality. Ability to handle sensitive and confidential situations and use best judgment for sharing information. Position continually requires demonstrated poise, tact and diplomacy.
- Extreme attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
- Quick learner and agile multi-tasker who must demonstrate proactive initiative
- Positive and collaborative attitude
Qualifications
Minimum 5 years of executive assistant experience in professional services or corporate environment- Excellent interpersonal and verbal and written communication skills
- Excellent organizational, planning and time management skills
- Experience scheduling international and multi-destination travel
- Flexibility to work additional hours as needed
- A commitment to high ethical standards
- Excellent judgment and problem-solving skills
- Experience with MS Office suite and a variety of communication applications
Preferred
Bachelor’s Degree- Experience working with C-suite executives
- Experience with Diligent Board Portal software
Eastman Chemical Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status or any other characteristics protected by law.
Eastman is committed to creating a powerfully diverse workforce and a broadly inclusive workplace, where everyone can contribute to their fullest potential each day.
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