Department: Facilities

Job Summary:

BB&N is seeking a full-time Facilities and Operations Coordinator. Reporting to the Director of Facilities, the Facilities & Operations Coordinator is part of a centralized operations team that provides operational and planning support to the BB&N community. The Facilities & Operations Coordinator collaborates closely with faculty/staff and colleagues to organize and provide a portfolio of BB&N events. The Facilities & Operations Coordinator also manages the implementation of the day-to-day operational and facilities requests. This position is responsible for the oversight and hands-on delivery of operations work order requests.

Skills and Competencies:

The ideal candidate is approachable, knowledgeable, and eager to be an active member of a community. A minimum of one year of experience is desired.

In addition, the candidate should demonstrate:

• Strong interpersonal skills to work effectively with a diverse group of people, including faculty, students, staff, etc.
• A professional and resourceful style with the ability to work independently and as a team player, to take initiative and manage multiple tasks and projects at one time
• Management, facilities, and event management experience
• Computer literacy within the Google Suite; ability to track spending, examine cost efficiency, etc.
• Diplomacy and tact; Ability to work in a collegial manner. Personable, friendly, and good-humored
• Ability to motivate team members with a desire to develop management skills
• Respect for professional boundaries in the handling of privileged information. Respect and use of appropriate information channels.
• Represent the institution positively to all internal and external constituents.
• Problem resolution, willingness to find new solutions, and sharing ideas in a constructive way
• Contribute positively to the overall morale of people within the institution.
• Flexibility with work schedule as this position may require evening and weekend work
• Demonstrated ability to build, develop, and foster relationships internally and externally
• A passion for working with BB&N community members, a strong commitment to the mission of BB&N
• Commitment to diversity and inclusion

Essential Functions and Key Objectives:

Event Planning and Management

• Collaborate closely with staff and operations contributors, operations team members, and key stakeholders to coordinate and execute requests.
• Implementation and management of Operations work order system. Process and assign Facilities, IT, and Security work order requests.
• Hands-on with all duties related to the execution and coordination of events/facilities projects from start to finish
• Assist with the management of campus events, including planning, logistics, and coordination with campus leadership and operations staff.
• Assist with reward incentives and other miscellaneous requests
• Supports Dining Services with operational requests as needed.
• Serve internal client teams through strong collaboration and leading through influence skills to ensure seamless and successful event delivery
• Assist Operation team members in the delivery of their services relative to events and facilities' daily requests.
• Support the creation and maintenance of processes that promote efficiency and control costs for the school.
• Assist the Director of Facilities in the management of expenses for each assigned event based on the approved budget.
• Assist the Director of Security and Transportation with administrative support
• Generate income/expense reporting as needed.
• Analyze all events after implementation: Review and assess event success against objectives and share expense input with the Director of Facilities as needed.
• Management of Operations accounts payable/invoicing
• Support miscellaneous administrative duties regarding day-to-day maintenance and operations, capital planning, and general office support functions.
• Other events - or team-related needs as assigned
• Flexibility to work long hours, including weekends and evenings, to support school events.
• Participate in snow removal and day-to-day maintenance
• Other event or team-related needs as assigned

Supervisory Responsibilities:

• N/A

Physical Requirements:

• Must be able to lift up to 50 pounds at times.
• The ability to stand or sit for long periods and frequently move from area to area
• The ability to complete tasks requiring repetitive use of hands, bend, stoop, crouch, reach with hands and arms

Salary: $26.00 to $29.00 per hour

Compensation for full-time employees includes a 403(b) plan with up to a 10% match of salary and other competitive benefits offerings. Benefits offered to eligible employees include health & dental insurance; commuter benefits; long-term disability insurance, and more.

To Apply:

Please upload your Cover Letter, Resume, Personal Statement, and/or Teaching Philosophy and Reference List.

Buckingham Browne & Nichols School does not discriminate on the basis of race, color, religion, creed, age, gender identity, national origin or ancestry, veteran status, sexual orientation, genetic information, or any non-job related physical or mental disability. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply.

Buckingham Browne & Nichols Schools takes the health and safety of its community members very seriously. Because we serve students, many of whom are not eligible for vaccination due to their age, we require all employees to be fully vaccinated against the COVID-19 virus with the Johnson & Johnson, Pfizer, or Moderna COVID-19 vaccine before commencing employment. Documentation showing vaccination status will be required as part of the application process.

About Buckingham Browne & Nichols:

Located in Cambridge, Massachusetts, Buckingham Browne & Nichols is a day school that engages students in grades Pre-K through 12 in a rich and invigorating educational experience of the highest quality. The school excels at helping students discover their unique talents and passions and develop those strengths to the fullest. The curriculum is challenging, forward-thinking, innovative, and flexible, designed to help qualified students, from a range of backgrounds and with a wide spectrum of talents and interests, reach new levels of accomplishment. Co-curricular opportunities in athletics, the arts, community service, and other areas add important dimensions to students’ learning. Students learn on three age and developmentally-appropriate campuses. At every grade, BB&N takes full advantage of the range of opportunities its locations afford.

BB&N is committed to becoming an anti-racist institution. This commitment is integral to the mission and vision of the School. BB&N’s mission is to promote scholarship, integrity, and kindness in diverse, curious, and motivated students. The School prepares students for lives of principled engagement in their communities and the world. At BB&N, we value a diverse and inclusive community that fosters respect for the identities and perspectives of all. The different perspectives and experiences of our students define the fabric of our community and contribute to the growth of the individuals who call BB&N their alma mater and shape the classroom and extracurricular experiences. To have classmates and friends who are different from oneself, to come to truly know the background, experiences, and beliefs of a new friend is to learn more deeply about oneself and our world. There is no more important attribute in the preparation for global citizenship.

The vibrancy and vitality we feel in the classrooms, hallways, stages, and playing fields of BB&N derive from the people who are here. At its root are the varied interests and experiences, the different backgrounds, cultures, religions, views, and perspectives that our students and faculty bring to their classes and families bring to myriad activities. Each of us adds to the richness of another’s experience. Working and playing together teaches us lifelong lessons about appreciating, knowing and understanding, and learning from each other.