Job description

Facilities Coordinator
Pay: $25/hr
Hours: 8:00 am to 5:00 pm, Mon - Fri
Location: Onsite - Foster City CA 94404
Duration: 9 months Potential extension

Position Summary:

This position sits under the Global Facilities team and will physically and logistically support meetings, events and furniture moves adds and changes at Illumina Northern California campuses.

Facilities (MAC) Moves Adds Changes / Furniture Support Responsibilities:

• On-boarding support

o Check on seat assignment options; select options or assignment; GIS coordination
o Visually check new hire desk locations
o Update Archibus, maps and MAC’s spreadsheet
o Close On-boarding requests

• Moves / Separations

o Weekly move support: deliver all move supplies; check in with people moving
o Create/move/modify/hang name signs and plates as needed
o Weekly Archibus Move List; update Archibus, maps and MAC’s spreadsheet

• Weekly Lab Move Coordination

o Update Tracking Spreadsheet daily
o Receive request from lab department via Work Request; obtain quote from Corovan; confirm PO
o Schedule Corovan for appropriate date/time; confirm with end-users
o Walk lab, check on items moving, confirm path of travel and gowning, Confirm equipment is prepped and ready, notices are completed, work tickets, etc.
o Oversee Corovan on-site activities; coordinate with lab departments, S&R, Facilities
o Confirm Corovan billed hours to correct PO
o Coordinate with internal Illumina labs for inter-department lab equipment transfers, items going to off-site Storage locations, other sites, etc.
o Confirm lab equipment specs, sizes, utility/specific requirements

• Other

o Update MAC Requests spreadsheet including assisted moves and self-moves
o Respond to service requests/tickets; communicate with end-users/requestor as directed; close tickets
o Work with EHS for ergo furniture requests; sit/stands, special locations, etc.
o Coordination with Furniture Vendor regarding special orders, furniture reconfigures, etc.
o Site audits and updates for signage, white boards, furniture, conference rooms, common spaces, etc.

Meetings and Events Responsibilities:

• Outlook / ServiceNow management

o Assign, schedule & close events in ServiceNow and Outlook calendar
o Calendar management restricted spaces / access & upkeep

• Coordinate and execute all conference room set ups

o Physical set up and tear down of large conference rooms

• Secure conference rooms for teams / projects as requested
• Relocate existing meetings as needed in Outlook
• Assist with scheduling coordination of large conference rooms
• Assist with coordination of event rentals as needed
• Assist with budget tracking for meeting support and logistics
• Maintain monthly event metrics
• Maintain event supplies inventory
• Create badges, signage, and any other supplies needed for internal and external events
• Audits:

o Conduct weekly audits for all conference rooms, breakout rooms, and project rooms.
o Conduct monthly audit of all common / general event areas

• Other duties as assigned

Requirements:

• Able to do physical labor for long periods of time
• Able to stand, walk and lift / move items up to 50lbs for long periods of time
• Proficient in Microsoft Excel, Outlook, PowerPoint and Word
• Outstanding organizational and time management skills
• Project management skills to handle multiple projects, concurrently, with minimal supervision
• Ability to work independently and cross-functionally in a dynamic environment
• Ability to communicate clearly and professionally both in writing and verbally
• Ability to interface with all levels of the company in a professional manner
• Exceptional problem-solving skills
• Willingness to complete a broad range of administrative responsibilities ranging from entry to senior-level
• Knowledge of Archibus and ServiceNow work order management systems a plus.

Education:

• High School diploma or equivalent.
• Minimum of two years of related experience and/or training.

Benefits: (employee contribution)
 Health insurance
 Health savings account
 Dental insurance
 Vision insurance
 Flexible spending accounts
 Life insurance
 Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Type: Full-time

Pay: $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.