School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,500 faculty physicians and researchers, more than 1,300 students, and more than 6,000 staff, the Duke University School of Medicine along with the Duke University School of Nursing, Duke University Health System and the Private Diagnostic Clinic (PDC) comprise Duke Health. a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Summary:

The Radiology Department at Duke is a cohesive group of physicians and staff whose mission is to bring high quality efficient imaging services to Duke’s patients in the Triangle. The department is proud of its positive work culture, in which every team member is valued and engaged. The Financial Management Analyst (FMA) II will support the department’s mission and will serve as a key organizer of various assigned duties.

Working with Vice Chair for Research and Radiology Administration, the Financial Management Analyst (FMA) II is responsible for the management and oversight of key financial and operational functions that improve efficiency & quality for the Radiology Department’s research division and imaging labs. Duties include, but are not limited to, coordinating the preparation of operational and/or capital budgets, financial reporting and reconciliation, providing assistance with select pre-award and post-award grant activities. and other duties related to day-to day operations of our research division. This position will also provide overall administrative management and coordination of various business-related functions for their assigned unit and/or division.

Work Performed (i.e. Duties):

• Monitor budget and grant expenditures; prepare written reports and analyses to management setting forth progress, adverse trends and appropriate recommendations or conclusions.
• Maintain liaison with appropriate staff to provide financial information and to resolve problems concerning variances from approved budget.
• Assist in the submission, management, and close-out of sponsored research projects. Create and maintain files of submissions, awards, and research expenditures. Help to resolve administrative problems that may occur during the awarded granting period (which may involve serving as a liaison and relaying questions or concerns to the correct individual)
• Assist with progress reports and project close-outs following sponsor, department and/or Duke policies.
• Initiate and manage corporate (i.e. procurement) cards, A/P check request(s), purchase order(s) etc. for assigned research faculty and their imaging lab staff.
• Complete financial portfolios for faculty to include sponsored programs, professorships, department research support, and discretionary codes. Reconcile accounts which require matching expenses to invoicing and documenting as appropriate.
• Support your assigned Faculty by preparing and reviewing travel & business expense reports and payment requisitions.
• Maintains files for projects, which include the contract, subcontract, reconciliations, CAS forms, rebudgeting and any other pertinent information; ensures compliance with departmental, university, and/or regulatory standards.
• Serve as the liaison for administrative and professional concerns regarding sponsored projects administration and budgetary preparation and control. Advise assigned Faculty on institutional policies for compliant operations.

• Serve as the primary administrative liaison to one or more research Faculty as related to day-to day operations of the division. Maintains the Faculty’s calendar, coordinates meetings; including booking space, coordinating schedules, and confirming attendees.
• Make travel arrangements and accommodations for Faculty to include air, train and hotel reservations. Submits travel requests, reimbursements, and expense reports as required.

• Routinely update the Faculty’s CV and biographical sketch which includes (but is not limited to) adding grants as they are awarded, journals, and articles as papers are written.

• Compose letters, memos, and correspondences for assigned physicians as requested.
• Investigates, evaluates and resolves typical administrative or operational problems or
  situations affecting the work unit.
• May assist with tracking of vacation/Paid Time Off (PTO) requests and approval of timecards for laboratory support staff; generates reports for Radiology Administration upon request.

• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
• Responsible for distributing information to staff as needed; posting on bulletin boards and updating door signage when appropriate.
• Partner with department leadership and HR Departmental representative to resolve personnel problems, issues, and special requests for assigned division.
• Maintain interface with assigned personnel to coordinate operational activities to ensure adequate space and facilities; coordinate purchasing, maintenance and renovation activities for assigned area.
• Serves as a liaison with other departments or external parties as necessary to accomplish objectives and/or to complete projects or assignments.
• Deals with a diverse group of internal callers and/or visitors at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload.
• Provide cross coverage support to multifunctioning team as requested.

The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Qualifications:

Education:

• Work requires a Bachelor's degree in Accounting, Finance, Economics, Business Administration, Healthcare Administration or a related field. CPA is desirable.

Experience:

• Work requires three years’ experience in financial management, cost accounting or a field directly related to specialized area of assignment.
• Additional administrative, project management or related experience in an academic or healthcare environment preferred.
• Or an equivalent combination of relevant education and/or experience.

Preferred Skills:

• The ideal candidate will be a highly organized, flexible, and dynamic self-starter.
• Excellent organizational skills and the ability to prioritize multiple tasks, projects and assignments.
• Ability to work within deadlines, with limited oversight and direction.
• Excellent interpersonal skills to interact with a variety of personalities at all levels, exercising tact, sound judgment, and diplomacy to promote positive working relationships and job effectiveness.
• Technologically savvy

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.