Job description

Fleet/Operations Coordinator

The operations coordinator will coordinate activities related to modular building construction and fleet modular office lease/maintenance program. Primarily ensuring all projects are properly documented, creating work schedules, and creating estimates. This position requires skills in negotiating prices with vendors/subcontractors and will rely on you to make the necessary adjustments to make the most efficient and cost-effective level of service.

• Create and manage projects on (project management software) for each project to maintain visibility and ease coordination of product delivery.
• Maintains electronic databases to ensure project folders all contain customer purchase orders/contracts, blueprints, pictures, cost estimates, inspection checklists, and insurance documents as well as maintain the folders regarding the maintenance and upkeep of the fleet management.
• Monitors and ensures fleet operation in compliance with established protocols.
• Create schedules for construction crew and ensure all projects are fully staffed to complete work required.
• Maintain production schedule up to date with current jobs for use in production meetings.
• Identify, review, qualify and hire Trade Partners / Suppliers. Ensure that all necessary documentation has been collected from new vendors and subcontractors prior to start of work and thereafter, updated on an annual basis. (i.e. subcontract, W-9, pricing, scope of work, insurance information, etc.)
• Establish and maintain a trade contractor / supplier performance evaluation system and award program.
• Solicit bids from outside trades on a routine basis to confirm current competitive rates from Trade Partners.
• Maintain accurate price files for each Trade partner and in estimating database.
• Generate job specific cost budgets prior to start of construction. Maintain a cost variance analysis and reduction program.
• Generate and distribute accurate purchase/subcontract requests to the finance department, after obtaining supervisor approval on final cost budgets to issue purchase orders for the jobs.
• Participate in correction of design problems to minimize budget variances, reduce costs, and avoid repetitive mistakes.
• Communicate any substantial hard-cost changes to Operations Manager.
• Responds to customer support inquiries, schedules customer service calls in a timely manner, and obtains customer acknowledgement of work provided.
• Prepares and delivers lease handbook to customers with each unit lease.
• Assist in the development of standard operating procedures for job functions and monitor the effectiveness of operating procedures.
• Facilitate and implements corrective actions and capacity building to manage entire fleet to achieve company objectives.
• Other duties as assigned.

Qualifications

Associate degree in business or related subject 2 years’ experience in a similar role. Experience working in construction environments of facilities maintenance a plus.

Possess excellent computer skills (Microsoft Suite, Project Management Software)

Verbal and written communication for understanding project requirements and explaining these needs to employees and third-party providers.

Attention to detail to ensure all specifications are met.

Problem-solving abilities to correct any challenges or inefficiencies for the best results.

Organization and time management to manage multiple tasks, sometimes for multiple projects, at once.

Job Type: Full-time

Pay: $48,000.00 - $58,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Winter Garden, FL 34787: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Preferred)

Work Location: In person

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