Job description

Job Title: Gallery Coordinator

Location: Blue Line Arts, 405 Vernon St. Roseville, CA 95678

Hours of Work: 30-40 hours per week, Tues- Sat from 10-5pm. Flexible hours.

Reports to: The Co-Executive Directors

Objective:

Blue Line Arts is a nonprofit arts organization located in Downtown Roseville that serves as a regional cultural hub committed to fostering impactful arts experiences. Through exhibitions, educational programming, and public arts initiatives, we support a full creative life for all. We are looking for a friendly, professional, and motivated Gallery Coordinator to join our team. To support a full creative life for all, Blue Line Arts commits to championing policies and practices of cultural equity that empower a just, inclusive, and equitable nation.

Job Description:

The Gallery Coordinator is a multi-talented, team-oriented person with excellent customer relations who provides a positive first impression for visiting guests by providing valuable information on current exhibitions, events, and programming. This position plays a key role in assisting with the smooth operation of the organization and requires a working knowledge of art as well as general clerical, cleaning tasks and administrative procedures. This position serves as the artwork inventory registrar, and during installation periods, plays an important role as a preparator who assists with artwork handling, shipping coordination, gallery preparation, exhibition design and installation for exhibitions. The Gallery Coordinator is primarily responsible for clear communications with exhibiting artists and is suited to a dynamic, highly organized person with a proactive approach to direct sales strategies to achieve sales revenue goals.

Essential Functions for the Position:

Guest Services

• Enthusiastically welcome and provide guests with information on current exhibitions and provide docent tours upon request.
• Solicit art sales, memberships, and event registrations from visitors.
• Receive, route and distribute correspondence/mail. Respond to general inquiries.
• Process various transactions, collect payments, and manage cash handling responsibilities.
• Maintain working knowledge of program, event, and exhibition schedules.

Office Management

• Ensure maintenance of proper gallery conditions prior to opening each day; sweep floor, mop, windows, empty trash, vacuum as needed.
• Open and close the gallery each day, with few exceptions.
• Monitor supplies inventory and place orders as needed.
• Balance register, prepare check and input receipts for artist commissions, mail invoices as needed.
• Direct gallery volunteers and interns with tasks as needed.

Exhibitions

• Maintain working knowledge of exhibitions, exhibiting artists and artwork in the gallery.
• Organize intake and out-processing of artworks, ensuring consignment forms and shipping labels are complete and organized, inventory is kept up to date.
• Assisting with installation of exhibitions and preparatory work including display labels.
• Coordinate invitations and scheduling of the New Members Gallery and off-site Art at Work program.
• Prepare routine reports to track data and goals related to exhibitions, sales, gallery attendance, and calls for artists in line with the organizations strategic goals.
• Maintain online shop inventory for each exhibition. Familiarity with WooCommerce and Square is a plus, but not required.
• Assist with developing strategies to increase art sales and opportunities for artists.

Communications

• Writing basic draft copy for press releases, sales promotions and newsletters to collectors.
• Working with other team members to generate content to promote the gallery for social platforms.

Qualifications:

• Proactive, responsible, reliable, independent, outgoing and able to work within a close-knit team.
• Organized and displays great time management including task prioritization with deadlines.
• Strong
• Professed enthusiasm for the arts, familiarity with arts and culture in the Placer/ Sacramento region.
• Articulate in current art issues, which may include public art, art education or regional art programs.
• Basic art handling and installation knowledge and experience is preferred but not required.
• Can submit to a LiveScan background check.
• Computer literacy-- familiarity with or the ability to learn the following programs is preferred: Adobe Creative Cloud, Canva, Microsoft Office Suite, Airtable, Constant Contact, Buffer, Wordpress, WooCommerce, NeonCRM and Square.
• English language mastery, excels in both written and verbal communication and has strong spelling and grammar.
• Perform moderate physical tasks, including lifting up to 25 lbs and standing for long periods of time, especially during periods of art installation. Must be able to remain stationary for 50% of work hours.
• Knowledge of modern office methods and practices including filing, phone reception, scheduling is preferred.
• Thrives on workflow efficiency and strong attention to detail.

Priority will be given to applicants with the following Education/Training:

• Holds a degree in Art, Art History, Art Education or related field; or have two years of gallery and/or administrative experience, (paid or volunteer) and demonstrates knowledge of the Arts and/or Non-profit Arts Organizations.
• Has more than 2 years of clerical or administrative experience is preferred.
• Has a valid driver's license.

Compensation:

• Commensurate with experience – $20.00-23.00 per hour to start.
• 5% commission on solicited art sales.
• Employer provides healthcare benefits.
• CA minimum sick leave policy.
• 20-40% employee discount on gallery purchases and art programs.

Work Schedule

Must be available Tuesday- Saturday 11-5 pm. And monthly shifts during 3rd Saturday reception events, special event rentals, and Sunday hours during an installation period. Should expect to work at minimum two Saturday shifts per month.

To apply: Submit cover letter, resume, and a portfolio containing any relevant work samples of writing samples or design collateral to Blue Line Arts by email to: director@bluelinearts.org

No phone calls please.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Employee discount
• Health insurance

Schedule:

• 8 hour shift
• Day shift
• Weekend availability

Supplemental pay types:

• Commission pay

Ability to commute/relocate:

• Roseville, CA 95678: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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