Human Resource Associate - OVCDEI

Office of the Vice Chancellor for Diversity, Equity & Inclusion

Job Summary

The Office of the Vice Chancellor for Diversity, Equity & Inclusion (OVCDEI) at the University of Illinois is seeking a Human Resource Associate. The Human Resource Associate will execute the human resources activities for OVCDEI and reporting units, including the Office for Access and Equity (OAE), the Title IX Office, the Office of Academic Inclusive Excellence (AIE), and all related programs.

Duties & Responsibilities

• HR – Hiring Support, Appointment Administration
  
  Serve as primary contact for all hiring activity within OVCDEI Units, including but not limited to providing input on position development, reviewing Job Descriptions for consistency across all units, interview participation and coordination, offer letters, and onboarding. Responsible for end-to-end search documentation and approvals in JDX and Cornerstone including, employee requisition forms, reference checks, and background checks. Oversee recruitment advertising sources and ensure search committee training status.
  
• HR – Employment Processing
  
  Process new hires, including completion of the I-9 form in Tracker and assisting employees with Nessie New Hire forms. Process changes to employee records, Service-In-Excess/Lump Sums, pay rate changes, re-appointments/separations in HRFE. Process pay adjustments as needed in PARIS and/or ANA. Serve as a back-up for tracking, managing, and processing annual reappointments. Serve as a back-up for updating and monitoring academic employees’ benefit time usage as needed and reporting to Banner biannually. Serve as back-up for timesheet routing and approvals.
  
• HR – Employee Records and Training Management
  
  Coordinate monitoring of office compliance in areas such as: Performance Reviews, Ethics Training, ANCRA training, and RUNA submission. Provide draft versions of annual Salary Letters to Executive Director of Finance and Administration for review and distribution. Ensure complete and accurate personnel files for all units, including regular reviews for consistency in file naming conventions, position and/or job description changes, and most current performance reviews.
  
• HR – Internal Process Development and Implementation
  
  Collaborate with OVCDEI Business Team to develop and distribute internal procedures and templates for use in the OVCDEI search processes to improve efficient operations within the department. Serve as a resource to OVCDEI leadership by supporting cohesive and consistent HR processes across all units.

Minimum Qualifications

• Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration, or a field closely related to the position.
• Two (2) years (24 months) of work experience performing professional-level human resources duties.

Preferred Qualifications

• Two years of progressive work experience that demonstrates strong ability to research, interpret, and make recommendations based on HR policy
• Experience providing human resources support and coordination
• Familiarity with University HR Systems, BANNER, HRFE, Cornerstone, JDexpert, I9 Tracker, ANA, and PARIS.
  

Knowledge, Skills and Abilities

• Demonstrated ability to manage high volume and time-sensitive workload:
• Demonstrated ability to communicate effectively both verbally and in writing;
• Demonstrated ability to maintain confidentiality and neutrality in sensitive situations;
• Excellent interpersonal skills;
• Knowledge of University and Campus policies related to Human Resources including but not limited to those listed in the Campus Administrative Manual, Provost’s Communications, and Policies and Rules;
• Knowledge of BANNER, HRFE, HireTouch, I-9 Tracker, ANA, PARIS, and VSL
• Ability to work in a diverse environment with a strong commitment to diversity, affirmative action, and equal employment opportunity.
• Capability to develop (ability and willingness to accept new/more complex duties/responsibilities)

Appointment Information

This is a 100% full-time Civil Service 5020 - Human Resource Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after 5/1/2023. Salary is commensurate with experience.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (CST) on April 28, 2023. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Hope Farney at hfarney@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing accessibility@illinois.edu.

Requisition ID: 1016584
Job Category: Administrative
Apply at: https://jobs.illinois.edu