Job description
Human Resources Assistant
If you are not on The Opportunity Alliance website, please visit our careers page at https://www.opportunityalliance.org/careers/ to apply.
Who we are:
The Opportunity Alliance (TOA) is a multi-service, comprehensive, high impact organization providing 46 integrated community based and clinical programs serving more than 20,000 people annually throughout the state of Maine. We work with people to help them build better lives by providing leadership, advocacy, and support to address their needs as individuals, as families, and as part of a greater community. TOA focuses on the most pressing issues community members are facing right now, including poverty, homelessness, mental difficulties, substance abuse, and domestic violence, through a wide variety of practices and community resources.
Who you are:
- A self-motivated employee who can communicate clearly and efficiently with others on the team
- Customer service and detail oriented
- Maintains the integrity and confidentiality of human resource files and records
- An individual who will uphold the Agency values with empathy and compassion, and advocate for a community that fosters diversity and uniqueness.
What is your purpose today?
The Opportunity Alliance is seeking a friendly, energetic, driven, and detail-oriented Assistant to join our Human Resources Department. This is an opportunity to join a dynamic team and learn the functionalities of Human Resources and other intricacies within our agency. This role has limitless options for growth for the candidate who hopes to further their interests in Human Resources, community outreach, and day to day interactions with agency employees.
About the Team:
The
Human Resources Assistant will join the HR department as we develop, implement and support employment-related processes that add value to TOA and its employees, leading to improved employee welfare, empowerment, growth and retention, while remaining committed to TOA’s key program drivers, its management and prosperity for its clients and employees.
At TOA our staff make a meaningful impact in our community every day, and in Human Resources we support those who are doing some of our community’s most important work!
To contribute to this mission, the Human Resources Assistant will:
- Assist the HR team with recruitment and onboarding as needed by:
- Assisting with job postings
- Collecting pre-employment documentation
- Participating in various efforts of New Employee Orientation
- Run Pre-Employment background checks.
- Complete web invoices and requests for payment for the department.
- Assist with department reporting, recordkeeping and filing.
- Assist the department with general administrative tasks, such as:
- Scheduling
- Phone calls and general inquiries
- Orientation preparation
- File copies
- Mailings
- Other duties as assigned
This is a full-time, 40 hours/week, hourly position based in South Portland, ME.
This position will primarily be on-site with some flexibility for hybrid scheduling.
Qualifications:
- High School Diploma or Equivalent with at least 1-2 years’ experience in human resources or related field required.
- Demonstrated high level of proficiency with Microsoft Office products, to include, Excel, Word, and Power Point is required.
- Excellent interpersonal and communication skills.
- Demonstrated skills in building relationships, customer service, and meeting target goals.
- Prior experience with relational databases, with preference given to experience with HRIS systems is a preferred but not required.
- Contracts that have Rider D: Must be able to successfully pass a criminal background, child protective service check & sex offender check.
- Must not be on the state or federal suspension and disbarment list.
- Normal office conditions such as sitting, with occasional standing, walking, reaching, stooping, bending, kneeling, crouching, typing and lifting to 10 pounds.
- Driving may be necessary to attend meetings and trainings but is not a primarily and essential job responsibility.
The Opportunity Alliance has an extensive benefit package including:
- Generous paid time off
- 9 paid holidays per calendar year and up to 3 floating holidays per calendar year
- Excellent medical benefits at very reasonable cost
- Dental and Vision insurance options
- Agency paid basic life insurance and STD & LTD disability insurances
- 403(b) retirement with a generous agency match
- Tuition Reimbursement *Additional information about benefits offered by TOA and eligibility requirements will be explained upon hire
- The Opportunity Alliance (TOA) is a qualified employer under the Public Service Loan Forgiveness (PSLF) program.
The Opportunity Alliance is an affirmative action / equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.
If you are viewing this posting on a third -party site, please visit our website at https://www.opportunityalliance.org/careers/ to apply .
Please submit a cover letter and resume along with your application.
Thank you!
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