Job description

BOROUGH OF CARLISLE EMPLOYMENT OPPORTUNITY

The Borough of Carlisle is dedicated to providing a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to actual or perceived race, color, religious creed, ancestry, sex, national origin, disability, sexual orientation, gender identity or gender expression.

This is a great opportunity to work in an organization that supports a diverse community! We offer an inclusive, family-friendly culture that values the contributions of every employee, and we seek dedicated individuals who share our commitment to excellence in public service.

We’re looking for a positive, enthusiastic individual with excellent organizational skills to provide exceptional customer service in support of the human resources department and Borough employees.

EXCELLENT BENEFITS FOR FULL-TIME EMPLOYEES

Insurance Coverage Starts Day 1 of Employment

Medical, dental, and vision insurance Retirement plans
Life and disability insurance Employee assistance program
Professional development and training Paid leave and holidays

POSITION Human Resources Coordinator
DEPARTMENT Human Resources/Risk Management
REPORTS TO Human Resources/Risk Management Manager
FLSA STATUS Non-Exempt, Full-Time

PAY RATE $18.46 – 24.60/hour, dependent on experience
SCHEDULE Monday through Friday, 7:30 am to 4:30 pm

POSITION SUMMARY: This position will perform administrative tasks and services to support effective and efficient operations of the organization’s human resource department. Work is performed in accordance with instruction received from the
Human Resources/Risk Management Manager.

The Human Resources Coordinator provides exceptional customer service and is expected to uphold the public interest and advance the vision set forth by the
Borough and community.

ESSENTIAL DUTIES & RESPONSIBILITIES: The essential functions may include the customary duties and responsibilities noted herein, however, the information below is not an exhaustive list of duties and instead serves as a representative sample of the expectations of the position.

1. Supports the Human Resources/Risk Management Manager by performing a variety of duties including but not limited to: recruitment and onboarding; benefits enrollment; planning and coordinating presentations, training, and other employee events; preparing and sending communications; performing research, analysis, and reporting; and assisting with projects.

2. Provides direct support to employees by answering questions related to standard policies, benefits, and processes; provides routine procedural guidance, forms, and communications; educates employees with information and knowledge that enables them to understand and optimize their use of benefits and navigate organizational policies and processes.

3. Conducts or assists with recruitment and onboarding such as coordinating calendars to schedule interviews and rooms; answering questions from applicants; processing paperwork; handling communications; screening applicants; making recommendations for interviews; preparing materials and attending local recruitment events.

4. Maintains the integrity, privacy, security, and confidentiality of human resources information; maintains accurate and up-to-date human resource files, records, and documentation; performs periodic audits of files and records to ensure that all required documents are collected and filed appropriately.

5. Processes forms and documents such as basic insurance claims, applications, and renewal documentation; verification of employment; unemployment compensation; workers compensation; and FMLA; processes benefits enrollments, including updating appropriate systems and records and communicating with appropriate staff and third parties.

6. Assists with planning special events such as annual benefits open enrollment, wellness sessions, and other training/development events; schedules locations; prepares materials, announcements, and registrations.

7. Completes special projects such as digitization, auditing, and verification of personnel records and testing new technology/processes; may serve on committees and/or represent the Human Resources function as designated; may take and/or distribute meeting minutes.

8. Cross-trains in other areas such as payroll; pursues professional development and growth opportunities such as conferences, webinars, certifications, etc.

9. Performs related work, assists other departments, and performs other duties as assigned; may require occasional attendance at meetings outside normal working hours.

KNOWLEDGE/SKILLS/QUALITIES: The ideal candidate should possess the following:

• Demonstrates a positive image and attitude on a daily basis; desire and ability to learn new skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Ability to establish and maintain effective working relationships with employees and vendors.
• Excellent verbal and written communication skills; ability to follow oral and written instructions accurately and carefully.
• Excellent organizational skills and attention to detail.
• Proficient with Microsoft Office Suite or related software, email, and calendar systems.
• Quickly learns human resource information system (HRIS) and similar computer applications.
• Ability to use standard office equipment such as phone, fax, copier, and printer.

MINIMUM REQUIREMENTS AND QUALIFYING CRITERIA: An equivalent combination of credentials and experience to sufficiently perform the duties of the position may be considered:

• Must be at least 18 years of age.
• High school diploma or equivalent.
• Five (5) years of related experience.

PHYSICAL DEMANDS/WORK ENVIRONMENT: The physical demands described below are representative of those required for the position.

• Work is performed mainly indoors with occasional outdoor events, meetings, and travel to other local facilities in all types of weather conditions.
• Walking, standing; stooping, kneeling, crouching, bending, reaching, pushing, pulling, and lifting less than 10 pounds.
• Use hands to handle, grasp, and write; see and communicate effectively.
• Must be able to use body to work, move or carry objects or materials.

Job Type: Full-time

Pay: $18.46 - $24.60 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Carlisle, PA 17013: Reliably commute or planning to relocate before starting work (Required)

Experience:

• related: 5 years (Required)

Work Location: In person

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